REPORT/RECOMMENDATION TO THE BOARD OF DIRECTORS
OF SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT
AND RECORD OF ACTION
March 25, 2025
FROM
DAN MUNSEY, Fire Chief/Fire Warden, San Bernardino County Fire Protection District
SUBJECT
Title
Transfer of Surplus Property to the Fontana Rotary Club
End
RECOMMENDATION(S)
Recommendation
Acting as the governing body of the San Bernardino County Fire Protection District:
1. Declare the 2002 Ford F450 Rescue Squad (Equipment No. 21802/Vehicle Identification Number 1FDXW47F52EA41238), which is fully depreciated and has an estimated value of approximately $8,000, surplus property that no longer meets the needs of the San Bernardino County Fire Protection District.
2. Approve Agreement with the Fontana Rotary Club for the transfer of surplus property identified in Recommendation No. 1 to the Fontana Rotary Club at no cost, with San Bernardino County Fire Protection District receiving a full release of liability upon transfer of title.
3. Authorize the Director of the Fleet Management Department to execute all necessary documentation for transfer of title of the surplus property identified in Recommendation No. 1.
(Presenter: Dan Munsey, Fire Chief/Fire Warden, 387-5779)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of the recommended actions will not result in the use of Discretionary General Funding (Net County Cost), as there are no costs involved with the transfer of San Bernardino County Fire Protection District (SBCFPD) surplus property to the Fontana Rotary Club (Fontana Rotary).
BACKGROUND INFORMATION
The SBCFPD’s 2002 Ford F450 Rescue Squad (Equipment No. 21802) (Asset) vehicle has been replaced, fully depreciated, placed in reserve, no longer meets the needs of SBCFPD, and considered surplus. Therefore, SBCFPD recommends that the Asset be declared surplus property and transferred to Fontana Rotary through approval of a no cost agreement.
Fontana Rotary is a local division of Rotary International and the Rotary Foundation. The Rotary Foundation is a non-profit corporation that supports the efforts of Rotary International to achieve world understanding and peace through international humanitarian, educational, and cultural exchange programs; as such, it is able to make local and international donations. Fontana Rotary is an established group of business and community leaders working locally to support local charities and organize action to create change, solve problems, and address community needs.
SBCFPD is recommending approval of an agreement to transfer the Asset to the Fontana Rotary. SBCFPD has worked with the Fontana Rotary in the past to transfer surplus vehicles, which the Fontana Rotary has then transferred to public entities with a need for these vehicles. The Fontana Rotary will help SBCFPD facilitate the transfer of the surplus item.
The Fontana Rotary intends to transfer the surplus vehicle to the San Felipe Fire Department (San Felipe Fire) in Baja Mexico. San Felipe Fire is the primary rescue and recovery response agency responsible for approximately 200 miles of Federal highway in Baja Mexico.
On October 27, 2024, SBCFPD received a request from the Fontana Rotary for rescue equipment, particularly a rescue squad. The vehicle recommended for surplus cannot be used in California without a significant cost to upgrade the vehicle due to South Coast Air Quality Management District regulations. This vehicle has been out-of-service for some time, is fully depreciated, and no longer meets the needs of SBCFPD.
In exchange for the no cost transfer, SBCFPD will receive indemnity and a full release of liability for this vehicle pursuant to the terms of the recommended agreement. In addition, Fontana Rotary will provide press and social media coverage for this no cost transfer in collaboration with SBCFPD for their joint goodwill efforts. The press and media coverage provided by the Fontana Rotary will help SBCFPD in the development of additional community relations and support with/from the public and non-profit entities that support the SBCFPD community on various matters. The press and social media coverage, as well as the consideration that SBCFPD will receive under the agreement (in the form of the indemnity and full release of liability in favor of SBCFPD), exceeds the value of the surplus item being transferred at no cost. Since the agreement transfers a surplus vehicle, the agreement requires the Fontana Rotary and their insurance carrier to waive their right of subrogation against SBCFPD. The transfer of title will be coordinated with the Purchasing Department and Fleet Management Department.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Rick Luczak, Deputy County Counsel, 387-5455) on February 19, 2025; Purchasing (Monique Hernandez, Administration and Operations Manager, 387-2067) on February 24, 2025; Fleet Management (Mark McCullough, Director, 387-7870) on February 25, 2025; Finance (Ivan Ramirez, Administrative Analyst, 387-4020) on March 7, 2025; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on March 7, 2025.