REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
May 19, 2020
FROM
JOHN McMAHON, Sheriff/Coroner/Public Administrator
SUBJECT
Title
Purchase of Video Surveillance System, an Unbudgeted Fixed Asset, for Glen Helen Rehabilitation Center, Inmate Services Regional Occupation Program
End
RECOMMENDATION(S)
Recommendation
Approve purchase of an additional video surveillance system, an unbudgeted fixed asset in the amount of $226,408, from Convergint Technologies Inc., consisting of 31 cameras, storage array and enclosure, accessories, and a one-year warranty for the Glen Helen Rehabilitation Center (GHRC).
(Presenter: John Ades, Captain, 387-0640)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The total cost of the video surveillance system is $226,408 and will be funded by the Sheriff/Coroner/Public Administrator’s (Department) Inmate Welfare Fund (4420005167), as approved by the Inmate Welfare Committee on January 22, 2020. The Inmate Welfare Fund is separate from the Department’s annual operating budget and, as such, expenditures related to this program are not included in the County budget. Penal Code Section 4025(e) gives the Sheriff, operating through the Inmate Welfare Fund Committee, discretion over how funds are expended from the Inmate Welfare Fund.
BACKGROUND INFORMATION
The Glen Helen Rehabilitation Center (GHRC), Inmate Services Regional Occupation Program (ROP) currently has civilian teaching staff, as well as professional staff, working unsupervised with sentenced inmates, with one Deputy assigned to patrol this area. The ROP area is not monitored by the existing camera monitoring system installed at GHRC. The new system would enable the assigned Deputy, the Inmate Services office staff, and the GHRC Administrative Office to view the ROP campus, including classroom areas. The surveillance system has a 12-month stored video retention period that can be retrieved as needed.
The purpose of the surveillance system is to provide additional video monitoring across the facility from various locations, which augments the safety of staff, inmates, and the public by, amongst other things, identifying potential assaults, escapes, and contraband. To prevent these types of incidents, which could pose a threat/liability to staff, inmates, and the public, the Department seeks approval to purchase the unbudgeted fixed asset equipment and services from Convergint Technologies, Inc. (Convergint) for the Genetec Video Surveillance System.
The existing GHRC video surveillance system was procured by the County’s Project Management Division (PMD) in September 2018. A competitive bid process was used to establish a list of Job Ordered Contract (JOC) contractors, which was used to select a contractor for the construction aspects of the project. The JOC contractor selected, Angeles Contractor, Inc. who in turn subcontracted with Convergint to complete the project and install the Genetec video surveillance system.
PROCUREMENT
The video surveillance systems used at other County detention facilities are on the same Genetec software platform. The additional video surveillance system is compatible and will be integrated into the current video recording system that was put in place by Convergint from the original PMD project. As the original system is still under warranty, and to prevent voiding such warranty, the same contractor is required to install and program any additional components. Purchasing concurs that a non-competitive justification exists with original installer Convergint for additions to the warrantied Genetec system.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Richard D. Luczak, Deputy County Counsel, 387-5455) on April 29, 2020; Purchasing Department (Michael Candelaria, Lead Buyer 387-2060) on April 29, 2020; Finance (Carolina Mendoza, Administrative Analyst, 387-0294) on April 30, 2020; and County Finance and Administration (Kelly Welty, Deputy Executive Officer, 387-5423) on April 30, 2020.