REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
March 1, 2022
FROM
SHANNON D. DICUS, Sheriff/Coroner/Public Administrator
SUBJECT
Title
2022 San Bernardino County Sheriff’s Department SEAT Heat Barbeque Fundraising Activity
End
RECOMMENDATION(S)
Recommendation
1. Find that the 2022 San Bernardino Sheriff’s Department SEAT Heat Barbeque and Chili Cook-Off fundraising activity assists in meeting the social needs of the citizens and employees of the County.
2. Find that the 2022 San Bernardino Sheriff’s Department SEAT Heat Barbeque and Chili Cook-Off fundraising activity will be conducted in cooperation with the Sheriff’s Employee Assistance Team, a non-profit charitable organization.
3. Authorize County officials and employees to solicit funds and provide administrative support during work hours, when necessary, and utilize County resources in support of the 2022 San Bernardino Sheriff’s Department SEAT Heat Barbeque and Chili Cook-Off, to be held at Glen Helen Regional Park on May 7, 2022, for Sheriff/Coroner/Public Administrator employees, volunteers, and retirees.
(Presenter: John Ades, Deputy Chief, 387-3760)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). County resources used in support of the 2022 San Bernardino Sheriff’s Department SEAT Heat Barbeque and Chili Cook-Off (SEAT Heat BBQ) fundraising activity will be minimal and estimated at $1,000 for County resources (i.e. portable electrical generators, etc.). This estimate does not include personnel costs, which will be calculated and included in an activities report following the event and presented to the Board of Supervisors (Board) at a later date. The cost of County personnel working in the support of the most recent SEAT Heat BBQ, in 2019, was approximately $10,728. Sufficient appropriation is included in the Sheriff/Coroner/Public Administrator’s (Department) 2021-22 budget.
BACKGROUND INFORMATION
The Department is involved in a variety of fundraising activities that not only benefit the worthy causes they support, but also provide unique opportunities to foster positive relationships and provide team building among Department personnel.
The Sheriff’s Employee Assistance Team (SEAT) is a non-profit charitable organization that provides assistance to Department employees, volunteers and retirees during critical situations, such as: major illnesses, accidents, living condition emergencies and deaths. On May 7, 2022, SEAT will host the annual SEAT Heat BBQ competition among the various stations and divisions within the Department. Department employees, volunteers and retirees form teams and pay to participate in the competition. Employees, volunteers, retirees, and their family members purchase tickets to attend the event, sample the food and vote for their favorites. Proceeds from the team entry fees, ticket sales, and private and/or corporate sponsors benefit SEAT. This is a private Department fundraising event and is not open to the public.
The coordination and implementation of the event is a significant undertaking. While most of the work is done by volunteers, minimal use of County resources, estimated at $1,000, for items such as fuel for portable electric generators, will be necessary to ensure the event’s success.
The Department recommends approval for support of the 2022 SEAT Heat BBQ. In addition, approval of the Recommendations complies with County Standard Practice 06-02SP which requires County departments to request authorization of a fundraising program from the Board, and the request must include the following three recommendations:
• Find that the fundraising programs will assist in meeting the social needs of the citizens of the County;
• Find that the fundraising programs will be conducted in cooperation with a non-profit organization; and
• Authorize County officials and employees to solicit funds for the organization during work hours, utilize County resources to support the organization administratively, and/or utilize County resources to assist in establishing a non-profit organization.
In accordance with Standard Practice 11-07SP, SEAT will obtain event insurance, and provide a certificate of insurance to the County for the 2022 SEAT Heat BBQ.
Due to the COVID-19 pandemic, the event was not held in 2020 and 2021. The Department is submitting a Report of Fundraising Activities for the 2019 SEAT Heat BBQ on behalf of SEAT, the non-profit organization that hosts the event. This report details the hours worked by County employees and includes lists of both the sponsors and beneficiaries of the 2019 event. If local, state or federal laws and regulations governing the COVID-19 pandemic do not permit the realization of the SEAT Heat BBQ as scheduled, the event will be postponed or cancelled.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Richard D. Luczak, Deputy County Counsel, 387-5455) on February 3, 2022; Finance (Yael Verduzco, Administrative Analyst, 387-5285) on February 11, 2022; and County Finance and Administration (Robert Saldana, Deputy Executive Officer, 387-5423) on February 11, 2022.