REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
August 25, 2020
FROM
WILLIAM L. GILBERT, Director, Arrowhead Regional Medical Center
SUBJECT
Title v
Amendment to Agreement with Translogic Corporation, DBA Swisslog Healthcare Solutions for Technical Support
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to Agreement No. 18-843 with Translogic Corporation, dba Swisslog Healthcare Solutions to increase the amount by $144,915, from $96,610 to $241,525, and to extend the term by three years for the total contract period of December 18, 2018, through December 15, 2023, for renewal of technical support of the outpatient Swisslog Packager, Auto Label Software and automated pharmacy dispensing system.
(Presenter: William L. Gilbert, Director, 580-6150)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of the recommendation will not result in the use of Discretionary General Funding (Net County Cost), as the additional cost of $144,915 is funded by State Medi-Cal, Federal Medicare, private insurances, and other departmental revenue. Funding sources may change in the future pending any legislative activity related to the repeal and/or replacement of the Affordable Care Act. Sufficient appropriation and revenue is included in the Arrowhead Regional Medical Center (ARMC) 2020-21 budget and will be included in the future recommended budgets.
BACKGROUND INFORMATION
Approval of the Recommendation will allow ARMC to continue receiving technical support for the Swisslog vertical carousel, Swisslog Packager, and Software (AutoLabel) at ARMC - Outpatient to ensure proper functioning of the unit, which is an integral piece of outpatient medication dispensing unit dosed medications for the County's correctional facilities. When inmate medication orders are transmitted from County correctional facilities, the automated dispensing system provides patient specific medications to each facility.
The Swisslog (formerly called Talyst) dispensing system was implemented in 2006, as part of a collaborative project involving ARMC, Sheriff/Coroner/Public Administrator and Probation Departments. This project implemented dispensing stations that allowed ARMC pharmacists to remotely review and approve prescriptions for inmates and nurses to obtain patient-specific medications on demand. The implementation of this system greatly improved safety of the medication use process at correctional institutions. This was recognized as best practice by Board of Pharmacy inspectors in 2014. The County of San Bernardino received an Achievement Award from the National Association of Counties (NACo) in recognition of this innovative program.
The continued use of the automated dispensing system allows medications to be dispensed in the County’s correctional facilities on demand, eliminating medication waste. The reduction in waste and improved efficiency in medicating inmates reduces overall costs to the correctional facilities. Use of the automated dispensing system supports the goal of providing for the safety, health and social service needs of county inmates by providing efficient, safe and timely distribution of medications.
PROCUREMENT
On December 4, 2018 (Item No. 19), the Board of Supervisors approved Agreement No. 18-843 with Translogic Corporation, DBA Swisslog Healthcare Solutions for ongoing technical support for the outpatient Swisslog Packager, Auto Label Software and automated pharmacy dispensing system in the amount of $48,305 for the one-year period of December 18, 2018, through December 17, 2019.
On November 5, 2019 (Item No. 7), the Board of Supervisors approved Amendment No. 1 to Agreement No. 18-843 with Translogic Corporation, DBA Swisslog Healthcare Solutions to increase the amount by $48,305 from $48,305 to $96,610 and to renew the agreement an additional year for the total period of December 18, 2018, through December 17, 2020 for renewal of technical support of the outpatient Swisslog Packager, Auto Label Software and automated pharmacy dispensing system.
County Purchasing supports the continued justified non-competitive procurement for the recommended Amendment No. 2 to Agreement No. 18-843, as renewal of the existing service agreement is necessary to continue technical support of ARMC owned and existing proprietary equipment, and to avoid disruption to the distribution of medication at County Correctional Outpatient Pharmacy locations.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Bonnie Uphold, Deputy County Counsel, 387-5455) on August 7, 2020; Purchasing Department (Michelle Churchill, Supervising Buyer , 387-2070) on August 11, 2020. ARMC Finance (Chen Wu, Budget and Finance Officer, 580-3165) on August 6, 2020; Finance (Yael Verduzco, Administrative Analyst, 387-5285) on August 7, 2020; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on August 10, 2020