REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
April 23, 2024
FROM
LUTHER SNOKE, Chief Executive Officer, County Administrative Office
SUBJECT
Title
2023-24 Budget Adjustments for the Office of Emergency Services
End
RECOMMENDATION(S)
Recommendation
1. Approve budget adjustments in the amount of $412,000 for the Office of Emergency Services 2023-24 budget for the purchase of new equipment and services needed to respond to future activations and events.
2. Authorize the Auditor-Controller/Treasurer/Tax Collector to post the budget adjustments, as detailed in the Financial Impact Section.
(Presenter: Crisanta Gonzalez, Director of Emergency Management, 356-3988)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations
Operate in a Fiscally-Responsible and Business-Like Manner.
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The Office of Emergency Services (OES) requests to reallocate $412,000 of Discretionary General Funding that was allocated in the 2023-24 Adopted Budget for construction of a Climate Controlled Storage Room. OES has determined a greater need to fund unanticipated costs incurred by business operations to enhance countywide preparedness efforts. OES is requesting the following budget adjustment to its general operating budget (1086001000) and its warehouse budget (1086301000), with no net impact to OES’s 2023-24 budget.
|
Fund Center |
Commitment |
Description |
Action |
Amount |
|
1086301000 |
55305030 |
Operating Transfers Out |
Decrease |
$412,000 |
|
1086301000 |
52002445 |
Other Professional & Specialized Services |
Increase |
$335,000 |
|
1086301000 |
52002130 |
Non-Inventoriable Equipment |
Increase |
$35,000 |
|
1086001000 |
52002181 |
Cell Phones - Outside |
Increase |
$42,000 |
BACKGROUND INFORMATION
San Bernardino County (County) OES ensures that the County is in a state of readiness to prepare for, respond to, and recover from threats and hazards that pose significant risks to the County. As a result of the new OES reorganization and leadership, it was determined that a priority of OES is to purchase new equipment and services to respond to future activations and events.
The requested budget adjustments will allow OES to provide emergency management support for incident response and recovery efforts by providing the funding necessary to continue with County warehouse operations, projects, and OES’s mission. The reallocation of funds from the Climate Controlled Storage Room Project will be used to fund various projects and services such as the removal and disposal of expired hazardous materials currently being stored in a leased warehouse. Once the hazardous materials are removed, OES may vacate the warehouse upon lease expiration ensuring fiscal responsibility. Other projects and services include additional costs associated with the countywide satellite phone project, the OES warehouse buildout, and technology upgrades for both the Emergency Operations Center (EOC) and the staff supporting the EOC during activations.
Eligible uses of this allocation also include one-time costs to secure equipment to support the ongoing County warehouse stockpile and countywide mitigation efforts.
Approval of the Recommendations will authorize the Auditor-Controller/Treasurer/Tax Collector to post the appropriation and adjustments and allow OES to purchase the needed equipment and services by utilizing existing funds to support operations for essential emergency management and disaster planning services throughout the County.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Grace B. Parsons, Deputy County Counsel, 387-5455) on April 17, 2024; Auditor-Controller/Treasurer/Tax Collector (Charlene Huang, Auditor-Controller Manager, 382-7022) on March 14, 2024; Finance (Carl Lofton, Finance Analyst, 387-5404) on March 25, 2024; and County Finance & Administration (Robert Saldana, Deputy Executive Officer, 387-5423).