REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
August 19, 2025
FROM
BEAHTA R. DAVIS, Director, Regional Parks Department
SUBJECT
Title
Interim Use Permit with Anastasia Nagel for the Belegarth Medieval Combat Society for the Battle for the Ring Event at Prado Regional Park
End
RECOMMENDATION(S)
Recommendation
Approve Interim Use Permit with Anastasia Nagel for the Belegarth Medieval Combat Society, for the use of a portion of Prado Regional Park located in the City of Chino, to hold the Battle for the Ring Live Action Event, occurring January 15, 2026, through January 19, 2026, with related camping, set up, and tear down beginning January 14, 2026 through January 20, 2026, for minimum total revenue in the amount of $17,520.
(Presenter: Beahta R. Davis, Director, 387-2340)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this Interim Use Permit (Permit) does not require the use of Discretionary General Funding (Net County Cost). Under this Permit, Anastasia Nagel for the Belegarth Medieval Combat Society (Permittee) will pay the Regional Parks Department (Department) a minimum total of $17,520, as detailed in the table below. The following fees are consistent with the Board of Supervisor’s (Board) approved 2025-26 fee schedule.
|
Description of Fee |
Dates |
Amount |
|
Contract preparation fee |
One Time |
$200 |
|
Multi-purpose room use for six days $500 per day |
January 14-19, 2026 |
$3,000 |
|
Use fee for half an acre of open space for five days $250 per day |
January 14-18, 2026 |
$1,250 |
|
One full hook-up Site 50 campsite for two nights $45 per night |
January 14-15, 2026 |
$90 |
|
One full hook-up Site 50 campsite for three nights $55 per campsite per night |
January 16-18, 2026 |
$165 |
|
One full hook-up Site 51 campsite for two nights $45 per campsite per night |
January 14-15, 2026 |
$90 |
|
One full hook-up Site 51 campsite for four nights $55 per campsite per night |
January 16-19, 2026 |
$220 |
|
Four full hook-up Sites 52-55 campsites for two nights $45 per campsite per night |
January 14-15, 2026 |
$360 |
|
Four full hook-up Sites 52-55 campsites for four nights $55 per campsite per night |
January 16-19, 2026 |
$880 |
|
Fifteen full hook-up Sites 56-70 campsites for one night $45 per campsite per night |
January 15, 2025 |
$675 |
|
Fifteen full hook-up Sites 56-70 campsites for three nights $55 per campsite per night |
January 16-18, 2026 |
$2,475 |
|
Five full hook-up Sites 71-75 campsites for two nights $45 per campsite per night |
January 14-15, 20-26 |
$450 |
|
Five full hook-up Sites 71-75 campsites for three nights $55 per campsite per night |
January 16-18, 2026 |
$825 |
|
Four full hook-up Sites 29-31 and 49 campsites for one night $45 per campsite per night |
January 15, 2026 |
$180 |
|
Four full hook-up Sites 29-31 and 49 campsites for three nights $55 per campsite per night |
January 16-18, 2026 |
$660 |
|
Ten group-tent campsites for six nights $100 per campsite per night |
January 14-19, 2026 |
$6,000 |
|
Total |
|
$17,520 |
The Permittee will also submit a $5,000 deposit to be used to pay for any damages incurred due to the Permittee’s use of Prado Regional Park (Park) during the Battle for the Ring Live Action Event (Event). The Permittee will be responsible for obtaining all necessary permits, licenses, and applicable approvals, as well as securing the required insurance for this Event.
BACKGROUND INFORMATION
The Department operates and maintains eight regional parks, including the Park in the City of Chino, and provides for the rental of park property through Board approved fees. The recommended Permit between the Department and Permittee allows for a portion of the Park to host the Permittee’s annual five-day Event.
The Event is a five-day, medieval-themed foam fighting event and festival with multiple tournaments, educational classes such as medieval arts and sciences, games, an auction, and a fashion show for members of the Belegarth Medieval Combat Society. The primary goal of the Event is to provide an intense fighting and social experience to new and returning fighters. The Event will also include games, prizes, and camping. The Event has been held at the Park since 2016, except during 2021 due to the COVID-19 pandemic.
This recommended Permit aligns with the County and Chief Executive Officer’s goal and objective to operate in a fiscally-responsible and business-like manner by allowing the Department to leverage its amenities and land to raise revenue to support park maintenance and development. Pursuant to County Code section 18.0104 and County Policy 12-05, Board approval is needed for Regional Parks Interim Use Permits exceeding $5,000.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on July 15, 2025; and County Finance and Administration (Elias Duenas, Administrative Analyst, 387-4052) on July 17, 2025.