REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 18, 2025
FROM
SHANNON D. DICUS, Sheriff/Coroner/Public Administrator
SUBJECT
Title
Purchase of Three Mobile Command Center Vehicles for Emergency Operations
End
RECOMMENDATION(S)
Recommendation
1. Authorize the Purchasing Agent to issue a Purchase Order to LDV, Inc. for the purchase of three 2025 MT-55 Mobile Command Center vehicles, in the total amount of $2,739,877, including use tax.
2. Authorize the Auditor-Controller/Treasurer/Tax Collector to post the necessary adjustments to the Sheriff/Coroner/Public Administrator’s 2024-25 budget, as detailed in the Financial Impact section (Four votes required).
(Presenter: Carolina Mendoza, Chief Deputy Director 387-0640)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will result in the use of additional Discretionary General Funding (Net County Cost). The Sheriff/Coroner/Public Administrator’s (Department) 2024-25 Budget (4430001000) includes $1,500,000 allocated from the County Asset Replacement Reserve for the purchase of three Mobile Command Center (MCC) vehicles. The Department requests an additional $1,308,374 from the County Asset Replacement Reserve due to higher than anticipated bid proposals, for a total cost of $2,808,374, which includes $68,497 for County surplus property charges assessed by the Purchasing Department for future asset disposition.
The Department requests the Auditor-Controller/Treasurer/Tax Collector to post the following adjustments to the 2024-25 budget:
|
Fund Center |
Commitment Item |
Description |
Action |
Amount |
|
4430001000 |
54504050 |
Vehicles |
Increase |
$1,239,877 |
|
4430001000 |
52002316 |
Surplus Handling Charges |
Increase |
$68,497 |
|
1000 |
37008200 |
Fund Balance-Committed - Asset Replacement |
Decrease |
$1,308,374 |
BACKGROUND INFORMATION
The Department provides law enforcement services in the unincorporated areas of the County, to 14 contract cities, and to one Indian Tribe. Additionally, the Department’s Emergency Operations Division (EOD) provides operational, logistical, and management support services to all public safety agencies throughout the county. In support of EOD services, the MCC vehicles will be utilized by personnel as mobile Department Operations Centers during the course and scope of law enforcement duties as the division plans for, and responds to, a wide range of emergencies, disasters, and events.
On May 7, 2024 (Item No. 64) the Board of Supervisors approved the Department’s purchasing of the MCC vehicles as part of its approval of the Department’s Annual Military Equipment Report.
Approval of Recommendation No. 2 will authorize the Auditor-Controller/Treasurer/Tax Collector to post the necessary budget adjustments and transfer funds from the County Asset Replacement Reserve to the Department to fund the purchase.
The Department recommends approval of this item to replace aging MCC vehicles nearing the end of their useful lives and to continue EOD operations during emergency or catastrophic events.
PROCUREMENT
On April 25, 2025, Invitation to Bid (ITB) No. SHR125-ADMSR-5576 was approved and released through the County’s Electronic Procurement Network (ePro) for the provision of MCC vehicles. The ITB was posted for 25 days, and 53 vendors were contacted via email notification; two vendors submitted bids:
|
Vendor |
City/State |
|
LDV, Inc. |
Burlington, Wisconsin |
|
Truck Builders, LLC dba Chef Units |
Houston, Texas |
Members of the Department’s EOD and Bureau of Administration evaluated the bids, reviewing the vendors’ offerings, specifications, and respective costs, and recommended that LDV, Inc. be awarded the purchase after it demonstrated the ability to best meet the needs of the County.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Grace B. Parsons, Deputy County Counsel, 387-5455) on May 27, 2025; Purchasing (Jason Cloninger, Lead Buyer, 387-0321) on May 27, 2025; Auditor-Controller/Treasurer/Tax Collector (Vanessa Doyle, Deputy Chief Controller, 890-7313) on May 27, 2025; Finance (Erika Rodarte, Administrative Analyst, 387-4919) on May 29, 2025; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on May 30, 2025.