REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
November 19, 2024
FROM
DON DAY, Director, Project and Facilities Management Department
SUBJECT
Title
Amendment to Agreement with Willowbrook Landscape, Inc. for Landscaping Services
End
RECOMMENDATION
Recommendation
Approve Amendment No. 2 to Agreement No. 23-1110 with Willowbrook Landscape, Inc., for landscaping services, adding one location, and increasing the contract amount by $4,200, from $629,700 to $633,900, with no change to the contract term of July 1, 2022 through June 30, 2025.
(Presenter: Don Day, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of the recommended contract amendment will not require additional Discretionary General Funding (Net County Cost). The increase of $4,200 for Agreement No. 23-1110 (Agreement) with Willowbrook Landscape, Inc. (Willowbrook) will not exceed $633,900 for the period of July 1, 2022 through June 30, 2025. The annual costs are reflected in the table below, and will not increase during the term of the contract:
|
Fiscal Year |
Contract |
Amendment No. 1 |
Amendment No. 2 |
Total Cost |
|
2022-23 |
$186,600 |
- |
- |
$186,600 |
|
2023-24 |
$186,600 |
$ 17,100 |
- |
$203,700 |
|
2024-25 |
$186,600 |
$ 22,800 |
$ 4,200 |
$213,600 |
|
Irrigation Repair (not to exceed) |
$30,000 |
- |
- |
$30,000 |
|
Total Cost |
$589,800 |
$ 39,900 |
$ 4,200 |
$633,900 |
Landscaping contract charges are either reimbursed by County departments that occupy the facilities based on an average cost per square-foot times the percentage of usable space each department occupies or are billed as requisition work to County departments for facilities not charged a per-square-foot cost for landscaping services. Sufficient appropriation is included in the 2024-25 Project and Facilities Management Department (PFMD) budget (7304001000).
BACKGROUND INFORMATION
On April 18, 2022, the Purchasing Department approved Contract No. 4400018932 (now the Agreement) with Willowbrook, in an amount not to exceed $589,800 for the period of July 1, 2022 through June 30, 2025, to provide routine landscaping services at multiple County locations in the areas identified as High and Low Desert.
On October 3, 2023 (Item No. 31), the Board of Supervisors approved Amendment No. 1 to the Agreement with Willowbrook, to provide landscaping services at three additional locations for the County properties located at 15000 Tokay Street in Victorville, 14440 Civic Drive in Victorville, and 10313 Duncan Road in Phelan, increasing the contract amount by $39,900 for a total amount not to exceed $629,700 for the period of July 1, 2022 through June 30, 2025.
Approval of Amendment No. 2 to the Agreement will add landscaping services at the newly acquired County property located at 13333 Palmdale Road, in Victorville, which will be occupied by the Department of Behavioral Health.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Kaleigh Ragon, Deputy County Counsel, 387-5455) on October 24, 2024; Purchasing (Ariel Gill, Lead Buyer, 777-0722) on October 24, 2024; Project and Facilities Management Department (Jennifer Costa, Chief of Facilities Management, 387-2920) on October 24, 2024; Finance (Garrett Baker, Administrative Analyst, 387-3077) on October 31, 2024; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-4376) on November 1, 2024.