REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 11, 2024
FROM
SHARON NEVINS, Director, Department of Aging and Adult Services
SUBJECT
Title
Amendment to Contracts for Older Americans Act Title III E Family Caregiver Support Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to the following contracts for Older Americans Act Title III E Family Caregiver Support Services, increasing the combined total contract amount by $1,300,000, from $2,970,000 to an amount not to exceed $4,270,000, and extending the contract term by one year for a total contract period of July 1, 2020 through June 30, 2025:
1. Inland Caregiver Resource Center, Contract No. 20-474, increasing the contract amount by $1,100,000 from $2,500,000 to a contract amount not to exceed $3,600,000.
2. Reach Out Morongo Basin, Contract No. 20-475, increasing the contract amount by $200,000 from $470,000 to a contract amount not to exceed $670,000.
(Presenter: Sharon Nevins, Director, 891-3917)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
This item does not impact Discretionary General Funding (Net County Cost). The Older Americans Act (OAA) Title III E Family Caregiver support services funding will be provided by Federal Area Plan (AP) revenue from the California Department on Aging (CDA), which includes Federal American Rescue Plan Act (ARPA) funding and State Older Adults' Recovery and Resilience Act funding. Review and approval are not required from San Bernardino County’s (County) Coronavirus Local Fiscal Recovery Fund County American Rescue Plan (CLFRF) team as the ARPA funding in these contracts is provided to Department of Aging and Adult Services (DAAS) by the AP and the CDA, and not from the CLFRF. Adequate appropriation and revenue have been included in the DAAS 2023-24 budget and is included in the 2024-25 recommended budget.
BACKGROUND INFORMATION
The Family Caregiver Support Program was created as Title III E of the OAA amendments of 2000. As the designated Area Agency on Aging, DAAS receives funding to provide a local system of support services to unpaid family caregivers of older adults, or unpaid older relatives who have primary caregiving responsibilities for a person with disabilities. Caring for elderly or disabled members of the family is sometimes stressful and can impact the caregiver’s time, energy, finances, and mental and physical health. The program is designed to reduce strain experienced by caregivers, enable caregivers to remain in the workforce, and prevent or delay the need for a higher level of care for the care receiver. The Family Caregiver Support Program addresses the unique needs of family and informal caregivers by providing a wide range of services to assist in the care for their loved ones at home as long as possible. Services include, but are not limited to, respite care homemaker and chore assistance, home adaptations and assistive devices, caregiver counseling, training and support groups, legal resources, and emergency cash.
As a result of a competitive procurement (Request for Application No. DAAS120-OAAGI-3675), on June 23, 2020 (Item No. 9), the Board of Supervisors (Board) approved Contract No. 20-474 with Inland Caregiver Resource Center, in the amount of $1,860,000, and Contract No. 20-475 with Reach Out Morongo Basin, in the amount of $240,000, both for the period of July 1, 2020 through June 30, 2023, with the option of two additional one-year extensions (collectively Contracts).
On June 27, 2023, the Board approved Amendment No. 1 (Item No. 9), which increased the total combined Contract amounts for both vendors and extended the total terms for one additional year.
Approval of the recommended amendment will allow the two current vendors to continue to provide much needed OAA Title III E Family Caregiver support services throughout the county to approximately 6,278 clients annually at an average approximate cost per client of $207.
Contractor performance will continue to be measured by reviewing monthly reports and annual site visits by County staff to monitor compliance with the administrative, fiscal, and program requirements of the Contracts. The Contracts may be terminated by the County immediately and without cause by the County by serving a written notice to the Contractor 30 days in advance of termination or if additional funding is not available to the County for the remainder of the contract period.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by Human Services Contracts (Patty Steven, Contracts Manager, 388-0241) on February 26, 2024; County Counsel (Jacqueline Carey-Wilson, Deputy County Counsel, 387-5455) on April 17, 2024; Finance (John Hallen, Administrative Analyst, 388-0208) on May 21, 2024; and County Finance and Administration (Cheryl Adams, Deputy Executive Officer, 388-0238) on May 23, 2024.