REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
March 29, 2022
FROM
WILLIAM L. GILBERT, Director, Arrowhead Regional Medical Center
SUBJECT
Title
Amendment to Agreement with Park Place International, LLC dba CloudWave for Service and Support Related to the Meditech Server Environment
End
RECOMMENDATION
Recommendation
Approve Amendment No. 1 to Contract No. 19-842 with Park Place International, LLC dba CloudWave for services, licenses, and support related to the Meditech server environment, increasing the total contract amount by $162,500, from $900,322 to $1,062,822, and extending the term for one year, for a total contract term of December 17, 2019 through December 16, 2023.
(Presenter: William L. Gilbert, Director, 580-6150)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The additional cost of $162,500 is funded by State Medi-Cal, Federal Medicare, private insurances, and other departmental revenue. Funding sources may change in the future pending any legislative activity related to the repeal and/or replacement of the Affordable Care Act. Sufficient appropriation and revenue are included in the Arrowhead Regional Medical Center (ARMC) 2021-22 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
As ARMC continues the transition to a new electronic health record (EHR) system, it must maintain the existing server environment and licenses for the Meditech EHR system. Meditech has been used for a number of years for the integration of electronic medical records, physician orders, laboratory, pharmacy, billing, and supply chain management. Approval of this amendment will allow the hospital to continue maintaining access to historical information and support the existing EHR system during the transition, providing continuity of services for County residents.
On December 17, 2019, (Item No. 13), the Board of Supervisors (Board) approved Contract No. 19-842 with Park Place International, LLC dba CloudWave (CloudWave) for service, support and licenses related to the Meditech server environment in the amount of $900,322, for the period from December 17, 2019 through December 31, 2022.
PROCUREMENT
The Agreement with CloudWave is a non-competitive procurement based on an existing agreement and specialized credentials as they are the current vendor supporting the Meditech system. Purchasing continues to support the non-competitive nature of this agreement.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Bonnie Uphold, Deputy County Counsel, 387- 5455) on March 8, 2022; Purchasing Department (Ariel Gill, Buyer III, 777-0722) on March 14, 2022; ARMC Finance (Chen Wu, Budget and Finance Officer, 580- 3165) on March 14, 2022; and County Finance and Administration (Diana Atkeson, Deputy Executive Officer, 387-5423) on March 15, 2022.