REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
May 23, 2023
FROM
TRACY REECE, Chief Probation Officer, Probation Department
SUBJECT
Title
2023 San Bernardino County Probation Department Poker Run Fundraising Activity
End
RECOMMENDATION(S)
Recommendation
1. Find that the 2023 San Bernardino County Probation Department’s Poker Run fundraising activity assists in meeting the social needs of the citizens of the County.
2. Find that the 2023 San Bernardino County Probation Department’s Poker Run fundraising activity will be conducted in cooperation with the San Bernardino County Probation Department Peer Support Program, a nonprofit charitable organization.
3. Authorize County officials and employees to solicit funds and provide administrative support during work hours, when necessary, and utilize County resources in support of the 2023 San Bernardino County Probation Department’s Poker Run, to be held at 12221 Poplar Street in Hesperia, on October 21, 2023.
(Presenter: Tracy Reece, Chief Probation Officer, 387-5692)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). County resources used in support of the 2023 San Bernardino County Probation Department Poker Run (Poker Run) will consist of staff time of approximately two hours per month for six months, upon approval of the event, and up to one month following the event for administrative services and event solicitation, as well as folding tables and chairs, at a cost estimated at $2,400. Personnel working in support of the Poker Run during the event will work on a volunteer basis. Sufficient appropriation is included in the Probation Department’s (Department) 2022-23 budget.
BACKGROUND INFORMATION
The Department is involved in a variety of fundraising activities that not only benefit the worthy causes they support, but also provide unique opportunities to foster positive relationships between the County, law enforcement and the community; provide team building among Department personnel; and provide economic benefit to surrounding businesses.
Department staff works to improve the quality of life for the offenders under their supervision and the community as a whole. The Peer Support Program (Program) was established in 2009 and became a non-profit 501(c)(3) in 2020. The sole purpose of the Program is to assist staff, volunteers and their families in times of need by providing support and financial assistance to employees and volunteers with post-traumatic injuries following critical incidents including, but not limited to, officer-involved shootings, severe injury, and death of an employee or an employee’s family member. Fundraising activities performed throughout the year support the Program in its mission of assisting Department staff and their families.
The Program is comprised of Department staff volunteers that go through an application and interview process in order to qualify to be a Peer Supporter (member). The members will initially go through 24 hours of mental health training and then 8 hours of continuing education annually. The Program provides Peer Support Services which vary from moral support to financial resources. Such assistance can vary from referrals to support resources, assistance in paying for medical expenses, providing comfort gift baskets/cards, etc.
The Program will host the 2023 Poker Run. Event participants will use their personal vehicles and complete a designated course, which includes stopping at five check points. Participants draw a playing card at each check point with the goal of having the best poker hand at the end of the course. Participants with the best poker hand will receive prizes. The Poker Run includes a participation fee of $25 per person, as part of the fundraising efforts. A portion of the participation fee will fund the event and prizes. Any event profits will be donated to the Program.
The Poker Run started as an informal fundraising event in 2016 to raise money for the Program to assist employees and their families going through a critical incident or hardship. As a result of the COVID-19 pandemic, the fundraiser was cancelled in 2020 and 2021. The 2023 Poker Run will be the 6th Poker Run the Program will be hosting.
The Department recommends approval for support of the 2023 Poker Run to be held on October 21, 2023. Additionally, approval of the Recommendations complies with County Standard Practice 06-02SP, which requires County departments to request authorization of a fundraising program from the Board of Supervisors. The request must include the following three recommendations:
• Find that the fundraising programs will assist in meeting the social needs of the citizens of the County;
• Find that the fundraising programs will be conducted in cooperation with a non-profit organization; and
• Authorize County officials and employees to solicit funds for the organization during work hours, utilize County resources to support the organization administratively, and/or utilize County resources to assist in establishing a non-profit organization.
In accordance with Standard Practice 11-07SP, the Program will obtain event insurance and provide a certificate of insurance to the County for the 2023 Poker Run.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Jamie Ryan, Supervising Deputy Counsel,
387-5455) on April 19, 2023; Finance (Kathleen Gonzalez, Administrative Analyst III, 387-5412) on May 1, 2023; and County Finance and Administration (Robert Saldana, Deputy Executive Officer, 387-4342) on May 1, 2023.