REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
July 14, 2020
FROM
BRENDON BIGGS, Interim Director, Department of Public Works - Transportation
SUBJECT
Title
Surplus and Sale of Equipment
End
RECOMMENDATION(S)
Recommendation
1. Declare the following Equipment that is fully depreciated, as surplus and no longer meets air quality requirements, has reached its service life and/or no longer necessary to meet the needs of the Department of Public Works and has been replaced.
a. Equipment No. 051010, a 2012 John Deere 772GP Grader (VIN No. 1DW772GPCCE648044) with an estimated value of $25,000.
b. Equipment No. 019605, a 2003 International Multi Body Truck (VIN No. 1HTWPADTX3J065987) with an estimated value of $20,000.
c. Equipment No. 028720, a 2009 Crane Carrier Dump Truck (VIN No. 1CYCAZ4838T048597) with an estimated value of $20,000.
d. Equipment No. 028062, a 2002 Freightliner 7 Yard Dump Truck (VIN No. 1FVABXAK92HK11682) with an estimated value of $20,000.
e. Equipment No. 008762, a 1995 Ford Patch Truck (VIN No. 1FDXS82E2SVA19313) with an estimated value of $10,000.
f. Equipment No. 019610, a 2006 Freightliner M2 Dump Truck (VIN No. 1FVHC7DL66HV89979) with an estimated value of $20,000.
g. Equipment No. 008763, a 1996 International Patch Truck (VIN No. 1HTSEAAR0VH432036) with an estimated value of $10,000.
h. Equipment No. 051074, a 2001 CAT 143h Grader (VIN No. 1AL01174) with an estimated value of $40,000.
i. Equipment No. 051077, a 2003 CAT Grader (VIN No. CAT0143HEAPN00376) with an estimated value of $40,000.
j. Equipment No. 0051084, a 2004 CAT Grader (VIN No. CAT0143HTAPN00509) with an estimated value of $40,000.
k. Equipment No. 051076, a 2003 CAT Grader (VIN No. CAT0143HPAPN00298) with an estimated value of $40,000.
l. Equipment No. 051082, a 2003 CAT Grader (VIN No. CAT0143HCAPN00380) with an estimated value of $40,000.
m. Equipment No. 051098, a 2011 CAT 140M Grader (VIN No. CAT0140MCM9J00403) with an estimated value of $40,000.
n. Equipment No. 049038, a 1999 CAT Loader (VIN No. 6PS00376) with an estimated value of $20,000.
2. Authorize the sale of the fixed assets identified in Recommendation No. 1, to be coordinated through the Purchasing Department, Surplus Property Division.
3. Authorize the Director of Fleet Management to execute all necessary documentation to transfer title.
4. Authorize the Department of Public Works to retain the proceeds from the sale of the fixed assets identified in Recommendation No. 1 and deposit such proceeds into the Transportation Equipment Fund to offset costs of future equipment purchases.
(Presenter: Brendon Biggs, Interim Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The fully depreciated equipment values are estimated at $385,000, collectively, based on proceeds from recent auctions of similar fixed assets. The funds raised by the sale of the above-described fixed assets will be used to pay any applicable auction fees. Any remaining funds will be returned to the Department of Public Works (Department) Transportation Equipment Fund (6650002008) to assist in the purchase of future equipment as needed.
BACKGROUND INFORMATION
The Department owns and operates a number of vehicles and heavy equipment pursuant to its mission of maintaining County roads. Department staff has determined that it is no longer economically beneficial to the Department to continue to maintain and/or repair the surplus assets identified in this item.
Disposing of these surplus assets aligns with the County and Chief Executive Officer goals and objectives to improve County government operations and to operate in a fiscally-responsible and business-like manner. The listed equipment will be assessed per the new standard practice and allocated according to vendors based on operational efficiencies, financial considerations, business development, or any other factors determined to be in the County’s best interest.
The equipment has been replaced by newer units, which produce fewer emissions in accordance with mandates from the California Air Resources Board. Selling the older units will help the Department achieve the required fleet percentage for vehicle emissions. Heavy equipment that does not meet air quality standards must be sold out of state.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on May 28, 2020; Purchasing Department (Nicole Edun, Administration and Operations Manager, 387-2067) on June 3, 2020; Finance (Jessica Trillo, Administrative Analyst, 387-4222) on June 3, 2020; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on June 7, 2020.