REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 14, 2022
FROM
JEANY ZEPEDA, Interim Director, Children and Family Services
SUBJECT
Title
Amendment to Contracts for Emergency Childcare Services for Foster Youth
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 3 to contracts with the following agencies to provide Emergency Childcare services, updating standard contract language, increasing the combined total by an amount not to exceed $4,564,324, from $10,156,671 to $14,720,995 and extending the contracts for an additional year, for the total contract period of September 1, 2019 through June 30, 2023:
1. Child Care Resource Center, Inc., Contract No. 19-592, increasing the amount by $3,409,712, from $7,796,428 to $11,206,140.
2. Pomona Unified School District, Contract No. 19-593, increasing the amount by $1,154,612, from $2,360,243 to 3,514,855.
(Presenter: Jeany Zepeda, Interim Director, 387-2792)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
This item does not impact Discretionary General Funding (Net County Cost). The increase to the contracts in the amount of $4,564,324 is funded with Federal and State funds. Adequate appropriation and revenue will be included in the Human Services Administrative Claim 2022-23 recommended budget.
BACKGROUND INFORMATION
Child Care Resource Center, Inc. (CCRC) and Pomona Unified School District (PUSD) collaborate with Children and Family Services (CFS) to provide emergency childcare services to eligible families, in an effort to increase the number of foster children successfully placed in home-based family care.
One of the primary barriers to placing foster children with families is the lack of immediate access to childcare. The passage of California Senate Bill 89 (Chapter 24, Statutes of 2017) established the Emergency Child Care Bridge Program for Foster Children (Bridge Program). Counties participating in the Bridge Program are required to enter into an agreement with the local Child Care Resource and Referral Programs (R&R) to provide a child care navigator for families and trauma-informed care training and coaching services. CCRC and PUSD are currently the only R&Rs contracted with the State to provide services in San Bernardino County.
The recommended contract amendments will continue CFS’ collaboration with CCRC and PUSD District through June 30, 2023 in providing approximately 863 eligible families with a time-limited average payment or voucher of $440 monthly, at an estimated cost of $5,288 per client/family for childcare provided to children ages 0 through 12 years. Additionally, families will receive support from a childcare navigator provided by one of the R&Rs. Child care programs and providers serving children in the Bridge Program will also receive trauma-informed training. The California Child Care Resource and Referral Network develop and coordinate the training content to be used.
On August 20, 2019 (Item No. 23), the Board of Supervisors (Board) approved contracts with CCRC and PUSD to provide Emergency Childcare services in a combined amount not to exceed $3,289,078, for the period of September 1, 2019 through August 31, 2020.
On August 11, 2020 (Item No. 17), the Board approved Amendment No. 1 to the contracts increasing the total combined contract amount by $3,289,078, from $3,289,078 to $6,578,156, and extending the contracts an additional year through August 31, 2021.
On August 24, 2021 (Item No. 18), the Board approved Amendment No. 2 to the contracts increasing the total combined contract amount by $3,578,515, from $6,578,156 to $10,156,671, and extending the contracts an additional nine months through June 30, 2022.
Contractor performance will be monitored by review of monthly reports and an annual site visit to ensure compliance with the administrative, program, and fiscal terms and conditions of the contract. Each contractor will cooperate with the County in the implementation, monitoring and evaluation of these contracts and comply all reporting requirements established by the contracts. Contractor charges must be for services provided to eligible beneficiaries under this funded program. CFS Budget and Administrative Services will review the invoice and attachments remitted by each contractor prior to payment. The County reserves the right to request additional program and/or fiscal reports to facilitate this monthly review. The contracts may be terminated without cause by the County with 30 days' written notice.
PROCUREMENT
No procurement was required because CCRC and PUSD are currently the only R&Rs contracted with the State to provide services in the County.
REVIEW BY OTHERS
This item has been reviewed by Human Services Contracts (Patty Steven, Contracts Manager, 388-0241) on May 17, 2022; County Counsel (Kaleigh Ragon, Deputy County Counsel, 387-5455) on May 17, 2022; Finance (John Hallen, Administrative Analyst, 388-0208) on May 18, 2022; and County Finance and Administration (Cheryl Adams, Deputy Executive Officer, 388-0238) on May 19, 2022.