REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 18, 2025
FROM
TRACY REECE, Chief Probation Officer, Probation Department
SUBJECT
Title
Amendment to Contract with Evident Change, Formerly Known as National Council on Crime and Delinquency, for Subscriptions, Training and Technical Assistance Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to Contract No. 4400014933 with Evident Change, formerly known as National Council on Crime and Delinquency, for the provision of Correctional Assessment and Intervention System and Juvenile Assessment and Intervention System Assessment subscriptions, training, and technical assistance services, increasing the contract amount by $171,315 to a new total amount not to exceed $921,315, and extending the term by one year, for a new total contract period of August 1, 2020 through July 31, 2026.
(Presenter: Tracy Reece, Chief Probation Officer, 387-5692)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net Couty Cost). The additional $171,315 contract amount will be funded with ongoing Proposition 172 revenue. Adequate appropriation and revenue have been included in the Probation Department’s (Department) 2024-25 budget and 2025-26 budget.
BACKGROUND INFORMATION
Since 2015, the Department has contracted with Evident Change (Evident), to improve the process of effectively evaluating and administering appropriate Department services to adult and juvenile offenders. Evident has been the only technology that 1) seamlessly integrates with the existing Department’s case management system; 2) provides dual population assessments; and 3) includes optional approved Title IV-E case planning tools.
On March 3, 2015 (Item No. 38), the Board of Supervisors (Board) approved a non-competitive Purchase Order in the amount of $763,409 for a five-year software subscription and user training to implement new risk assessment tools for the period of July 1, 2015, through June 30, 2020.
On July 30, 2020, the Purchasing Department approved non-competitive SAP Contract No. 4400014933 to provide subscriptions, training, and technical assistance services for the period of August 1, 2020 through July 31, 2025 in the total not to exceed amount of $750,000 or $150,000 annually.
On September 4, 2020, the National Council on Crime and Delinquency submitted a Certificate of Amendment of the Certificate of Incorporation to the State of New York Department of State to amend the name of the corporation to Evident Change, a not-for-profit corporation.
Approval of this item will extend the contract term by one year for a new total contract period of August 1, 2020 through July 31, 2026, to allow for uninterrupted use of the required assessment subscriptions and training while the Department completes a new procurement process in accordance with County Policy 11-04. Either party may terminate the agreement upon a thirty (30) day written notice.
PROCUREMENT
The Purchasing Department concurs that a non-competitive justification exists based on equipment/system compatibility and supports extending the current contract to ensure uninterrupted services, and to allow adequate time for the Department to complete a new procurement process in accordance with County Policy 11-04.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Jolena Grider, Deputy County Counsel, 387-5455) on May 22, 2025; Purchasing (Jessica Barajas, Supervising Buyer, 387-2065) on May 20, 2025; Finance (Iliana Rodriguez, Administrative Analyst, 387-4205) on May 30, 2025; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on May 30, 2025.