REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
July 26, 2022
FROM
LEONARD X. HERNANDEZ, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Board of Supervisors Discretionary Fund - District Specific Priorities Program
End
RECOMMENDATION(S)
Recommendation
1. Approve Contract with Valley of the Falls Community Center, Inc., a California nonprofit corporation, to contribute the renovation costs of the Valley of the Falls Community Center, in an amount not to exceed $50,000, for the period of July 26, 2022 to July 25, 2023.
2. Approve Contract with Mountains Community Hospital Foundation, Inc. to contribute to the Retrofit Project of the Rural Health Clinic, in an amount not to exceed $50,000, for the period of July 26, 2022 to July 25, 2023.
3. Approve a $500,000 allocation from the 2022-23 Second District’s Board of Supervisors Discretionary Fund - District Specific Priorities Program budget to the County Museum for the purpose of the repair and refurbishment of the Maria Merced Williams and John Rains House located in the City of Rancho Cucamonga.
4. Authorize the Auditor-Controller/Treasurer/Tax Collector to post the necessary budget adjustment to the Second District’s Board of Supervisors Discretionary Fund - District Specific Priorities Program budget, as detailed in the Financial Impact Section (Four votes required).
(Presenter: Leonard X. Hernandez, Chief Executive Officer, 387-4811)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). On September 21, 2021 (Item No. 18) and November 16, 2021 (Item No. 33), the Board of Supervisors (Board) approved an allocation of $4 million and $7 million, respectively, to the Board Discretionary Fund - District Specific Priorities Program (Priorities Program), for each of the five supervisorial districts for projects that meet a public purpose, and provide services to citizens that promote health, safety, economic well-being, and other public services that enhance quality of life and meet the needs of County residents. On an annual basis, unspent appropriations for discretionary funding will be carried over into the subsequent year’s budget. Recommendation No. 1 will be funded by the Third District’s Priorities Program budget. Recommendations Nos. 2 and 3 will be funded by the Second District’s Priorities Program budget. The following budget adjustments to the Second District’s Priorities Program budget are detailed below.
|
Fund/Cost Center |
G/L Account |
Description |
Amount |
Action |
|
1022001000 |
53003305 |
Contributions to Other Agencies |
($500,000) |
Decrease |
|
1022001000 |
55305030 |
Operating Transfers Out |
$500,000 |
Increase |
BACKGROUND INFORMATION
Priorities Program projects help to promote the vision of a complete County by recognizing the unique traits of each Supervisorial District and, thereby, allow individual Board Districts to work with community partners through County services and contractual agreements to identify programs, projects, and initiatives that support the vision, meet a public purpose and provide services to residents that promote health, safety, economic well-being, education, recreation, and other public services that enhance quality of life, and meet the needs of the County’s residents. Projects under the District Specific Priorities Program are based on District Supervisor discretion and are presented by the Chief Executive Officer (CEO) for Board approval.
Recommendation No. 1 assists the Third District Supervisor with the public purpose of providing social service needs by contributing funds to the cost of renovating the Valley of the Falls Community Center, which include parking lot and kitchen renovations, to provide better access to the public and local organizations. Recommendation No. 2 assists the Second District Supervisor with the public purpose of providing for public health, safety, and social service needs of County residents by contributing funds to the costs relating to the Retrofit Project of the Rural Health Clinic, which will improve functionality and Americans with Disabilities Act compliance at the clinic. Recommendation Nos. 3 and 4 assist the Second District Supervisor with the public purpose of providing for education and social needs of County residents by contributing to the repair and refurbishment of the Maria Merced Williams and John Rains House, a branch of the County Museum.
Under the contract terms, the CEO, at the direction of the Supervisor of the respective district that the contract serves, may extend the term of the contract, in writing, under the following conditions:
a. In aggregate all extensions do not exceed 12 calendar months;
b. Is specifically requested by Contractor;
c. Will not change the project goals or scope of services;
d. Is in the best interest of County and Contractor in performing the scope of services under the contract; and
e. Does not alter the amount of compensation under the contract.
Board discretionary funding allocations under the Priorities Program are non-competitive and must be for projects or services of $50,000 or more. Contracts shall be paid on a lump-sum basis or under other terms as approved by the Board.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on July 19, 2022; Auditor-Controller/Treasurer/Tax Collector (Vanessa Doyle, Chief Deputy Controller, 382-3195) on July 7, 2022; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423, and Matthew Erickson, County Chief Financial Officer, 387-5423) on July 19, 2022.