REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
December 19, 2023
FROM
BEAHTA R. DAVIS, Director, Regional Parks Department
SUBJECT
Title
Revenue Interim Use Permit with International Brotherhood of Electrical Workers Local No. 47 for a Company Picnic at Prado Regional Park
End
RECOMMENDATION(S)
Recommendation
Approve Revenue Interim Use Permit with the International Brotherhood of Electrical Workers Local No. 47 for the exclusive use of Prado Regional Park on May 4, 2024, and a portion of the park on May 1, 2024 through May 3, 2024, and May 5, 2024, for $58,771 to hold an annual company picnic event.
(Presenter: Beahta R. Davis, Director, 387-2340)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item does not require the use of Discretionary General Funding (Net County Cost). Under this Revenue Interim Use Permit (Permit), the International Brotherhood of Electrical Workers Local No. 47 (Permittee) will pay the Regional Parks Department (Department) a total of $58,771, as detailed in the table below. All fees charged to the Permittee are consistent with the 2023-24 Board of Supervisors (Board) approved fee schedule.
|
Fee |
Amount |
|
Contract Preparation Fee |
$200 |
|
Peacock Shelter for four days at a rate of $250 per day |
$1,000 |
|
Red-Tailed Hawk Shelter for four days at a rate of $250 per day |
$1,000 |
|
Blue Heron Shelter for four days at a rate of $250 per day |
$1,000 |
|
Two Soccer Fields for four days at a rate of $80 per day |
$640 |
|
Three Baseball Fields for four days at a rate of $80 per day |
$960 |
|
Full park closure for one day |
$50,000 |
|
75 full hook-up camping sites for one night at a rate of $40 per site |
$3,000 |
|
Staff Fees for one General Service Worker II ($47.61 per hour) and one Ranger II (73.72 per hour) for eight hours |
$971 |
|
Total |
$58,771 |
The Permittee will also submit a $20,000 deposit to be used for any possible damages incurred to County property due to the Permittee’s use of Prado Regional Park (Prado). The Permittee will be responsible for obtaining all necessary permits, licenses, and applicable approvals, as well as security and obtaining the required insurance for the Permittee’s annual company picnic (Event). Adequate appropriation and revenue are included in the Department’s 2023-24 budget.
BACKGROUND INFORMATION
The Department operates and maintains eight regional parks, including Pradoin the City of Chino, and provides for the rental of park property through Board approved fees. The recommended Permit between the Department and the Permittee allows for a full park rental on Saturday, May 4, 2024, for the Event from 11:00 a.m. to 5:00 p.m., with related set-up on Wednesday, May 1, 2024, until Friday, May 3, 2024, from 7:30 a.m. to 7:00 p.m., and tear-down on Sunday, May 5, 2024, from 7:30 a.m. to 5:00 p.m., whereby the Department will receive a minimum of $58,771.
This recommended Permit aligns with the County and Chief Executive Officer’s goal and objective to operate in a fiscally-responsible and business-like manner by allowing the Department to leverage its amenities and land to raise revenue to support park maintenance and development.
The Permittee has been using the Park for an annual company picnic since 2017. The Permittee will have exclusive use of the Park to hold this Event for the employees and their families. The Event will include food, games, and activities.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on October 24, 2023; Finance (Elias Duenas, Administrative Analyst, 387-4052) on October 26, 2023; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on October 31, 2023.