REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 25, 2024
FROM
LUTHER SNOKE, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Ratification Action in Response to American Rescue Plan Act - Subrecipient Contracts
End
RECOMMENDATION(S)
Recommendation
Ratify the Chief Executive Officer’s exercise of the authority granted by the Board of Supervisors on March 1, 2022, Item No. 32, in approving Contract No. ARPA21-PRJW-036-MWD with Monte Vista Water District for the Monte Vista Powerline Undergrounding Project, in the not-to-exceed amount of $521,000, for the contract term of May 1, 2024 through December 31, 2026 for American Rescue Plan Act funding for eligible projects in accordance with the Board of Supervisors approved Coronavirus Local Fiscal Recovery Fund Spending Plan.
(Presenter: Luther Snoke, Chief Executive Officer, 387-4811)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Operate in a Fiscally-Responsible and Business-Like Manner.
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
Focus on Recovery and Resiliency Following Major Emergency Responses such as the December 2, 2015 Terrorist Attack (SB Strong) and the Global COVID-19 Pandemic.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). San Bernardino County (County) received a direct allocation of $423.5 million under the American Rescue Plan Act - Coronavirus Local Fiscal Recovery Fund (ARPA Fund) to bolster the County’s response to the COVID-19 pandemic and its economic impact. The Board of Supervisors (Board) approved an expenditure plan for the use of these funds, known as the County Local Fiscal Recovery Spending Plan (Spending Plan), on June 8, 2021 (Item No. 121) and amended the plan on August 24, 2021 (Item No. 21). At the recommendation of the Fourth District Board Office, this Monte Vista Powerline Undergrounding Project (Project) is approved to proceed and be funded by the Fourth District’s ARPA Fund. Sufficient appropriation is included in the ARPA Fund’s 2023-24 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
On March 11, 2021, the ARPA was signed into law and established the $350 billion Coronavirus State and Local Fiscal Recovery Fund to distribute resources to state and local governments throughout the nation.
The County established an ARPA Team who reviews all potential projects to determine eligibility for ARPA funding and if the project and use is in accordance with the Board approved Spending Plan. When projects are deemed eligible, then the ARPA Team works with the subrecipients to determine subrecipient compliance with ARPA guidelines, and subsequently initiates the contract process. On March 1, 2022 (Item No. 32), the Board authorized the Chief Executive Officer (CEO) to execute the Board-approved standard ARPA contract template with subrecipients and directed that ARPA contracts executed by the CEO be brought back to the Board for ratification within 30 days of contract execution. Monthly reporting has been provided to the Board detailing the status of ARPA contracts.
The Monte Vista Water District (MVWD) provides retail and wholesale water to over 135,000 customers within a service area that spans 30 square miles. The service area includes Montclair, Chino Hills, Chino, and surrounding unincorporated areas. The Project will manage and coordinate the overhead removal of the Southern California Edison (SCE) powerline and telecommunications infrastructure on the property situated at 10575 Central Ave in Montclair. Additionally, this Project involves the construction and installation of 318 linear feet of underground lines to replace the existing overhead infrastructure. Total estimated expenditures for the project are $521,000. The Fourth District Board Office recommended proceeding with executing this Project contract with MVWD. This contract was executed by the CEO on May 30, 2024.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on May 29, 2024; Purchasing (Ariel Gill, Supervising Buyer, 387-2070) on May 29, 2024; Risk Management (Loretta Acuña, Staff Analyst II, 386-9039) on May 29, 2024; Finance (Joon Cho, Chief Administrative Analyst, 387-5402) on May 28, 2024; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on May 30, 2024.