REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
March 29, 2022
FROM
BRENDON BIGGS, Director, Department of Public Works - Transportation
SUBJECT
Title
Amendment to Contract with Golden West Arbor Services, Inc. for Tree Trimming and Removal Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to Contract No. 18-502 with Golden West Arbor Services, Inc., increasing the total contract amount by $750,000, from $1,500,000 to $2,250,000, for tree trimming and removal services, with no other changes to the contract, for the contract term of July 10, 2018 through June 30, 2023.
(Presenter: Brendon Biggs, Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The Department of Public Works - Transportation (Department) is funded by Gas Tax revenue, fees, and other local, state, and federal funding. As these are on-call tree trimming and removal services, the specific projects have not yet been determined. Depending on the project, one of the above funding sources will be used to fund the cost of the contract. Sufficient appropriation is included in the Department’s 2021-22 Road Operations budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
On July 10, 2018 (Item No. 47), the Board of Supervisors (Board) approved contracts with nine contractors to be on the Department’s on-call tree trimming and removal services list. The item included Contract No. 18-502 with Golden West Arbor Services, Inc. (Golden West Arbor) in an amount not-to-exceed $750,000 for a contract term of July 10, 2018 through June 30, 2023. On January 5, 2021 (Item No.30), the Department returned to the Board to increase the contract amount from $750,000 to $1,500,000. Expenditures for Contract No. 18-502 with Golden West Arbor are reaching the not-to-exceed amount of $1,500,000 due to Golden West Arbor often being the lowest bidder for tree trimming and removal services.
The proposed contract amendment will increase the total contract amount for Contract No. 18-502 with Golden West Arbor to allow the Department to continue to receive and accept bids from Golden West Arbor for tree trimming and removal services to be used on routine maintenance projects, public projects not to exceed the amount identified in Public Contract Code section 22032(a) and emergency projects (following applicable provisions of the Public Contract Code). The proposed amendment allows the Department to continue to utilize Golden West Arbor for an additional $750,000 for specific projects on an as-needed basis. Having a list of readily accessible prequalified vendors available for tree trimming and removal services provides good value to the Department and aligns with the County and Chief Executive Officer’s goals and objectives to provide for the safety of County residents and to operate and a fiscally-responsible and business-like manner.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Aaron Gest, Deputy County Counsel, 387-5455) on March 3, 2022; Finance (Carl Lofton, Administrative Analyst, 387-5404) on March 10, 2022; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on March 14, 2022.