REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
March 26, 2024
FROM
LUTHER SNOKE, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Capital Improvement Program Requests and Short-Term Leases
End
RECOMMENDATION(S)
Recommendation
Receive the list of the Chief Executive Officer approved Capital Improvement Program and Short-Term Proposal Lease requests for the period of November 11, 2023, through February 29, 2024.
(Presenter: Matthew Erickson, County Chief Financial Officer, 387-5423)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
FINANCIAL IMPACT
There is no impact to Discretionary General Funding (Net County Cost) associated with this item. The use of the procedures adopted under County Policy No. 12-02 - Leasing Privately Owned Real Property for County Use (Policy) allows the Real Estate Services Department (RESD) to quickly and efficiently meet the space needs of the County.
BACKGROUND INFORMATION
On November 7, 2000 (Item No. 54), the Board of Supervisors (Board) adopted the Policy. The Chief Executive Officer (CEO) completes an assessment of a department or district’s need for requested lease space and provides the assessment to each District Supervisor for review. The Policy gives the authority to the CEO to direct RESD to commence the Solicitation of Proposal (SOP) or Short Term Proposal (STP) process for all leases of privately owned real property for a department or district and prepare an item for Board consideration, listing the CEO’s approval of Capital Improvement Program (CIP) requests that authorize the commencement of any SOP, STP and/or alternative procedure process for the lease of privately owned real property. Upon determination that a Formal Request for Proposal (RFP) is needed, an item will be brought forward for consideration to approve the RFP.
From November 11, 2023, through January 31, 2024, the CEO did not approve any requests. The following requests were approved by the CEO for the period of February 1, 2024, through February 29, 2024, to begin the CIP process:
|
Date Approved/ CIP No. |
Location |
Department |
Square Feet /Type Process |
Funding Source |
|
February 27, 2024 CIP No. 24-085 |
Ontario - To Be Determined |
Transitional Assistance Department |
40,000 square feet/ Request for Proposals |
Federal/ State/ Existing Discretionary Funding |
|
February 27, 2024 CIP No. 24-054 |
Redlands - 31 W. Stuart Ave. Suite 100, and 101 W. Stuart Ave. |
Children and Family Services |
16,996 square feet/ Alternative Procedure |
Federal/ State/ Existing Discretionary Funding |
There were no STP leases approved by the CEO for the period of November 11, 2023, through February 29, 2024.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on March 8, 2024; Finance (Yael Verduzco, Principal Administrative Analyst, 387-5285) on March 8, 2024; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, and Matthew Erickson, County Chief Financial Officer, 387-5423) on March 11, 2024.