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File #: 9153   
Type: Consent Status: Passed
File created: 11/27/2023 Department: Land Use Services
On agenda: 12/5/2023 Final action: 12/5/2023
Subject: Amendment to Contracts for Plan Review, Inspection, Emergency Response and Special Projects
Attachments: 1. CON-LUS-12-05-23-Amend No. 2 On Call Building and Safety Srvcs 21-587 A2 - 4LEAF, 2. CON-LUS-12-05-23-Amend No. 2 On Call Building and Safety Srvcs 21-588 A2 - Bureau Veritas NA, 3. CON-LUS-12-05-23-Amend No. 2 On Call Building and Safety Srvcs 21-589 A2 - CSG, 4. CON-LUS-12-05-23-Amend No. 2 On Call Building and Safety Srvcs 21-590 A2 - Hayer Consultants, 5. CON-LUS-12-05-23-Amend No. 2 On Call Building and Safety Srvcs 21-591 A2 - Interwest Consulting Group, 6. CON-LUS-12-05-23-Amend No. 2 On Call Building and Safety Srvcs 21-592 A2 - JAS, 7. CON-LUS-12-05-23-Amend No. 2 On Call Building and Safety Srvcs 21-593 A2 - JLEE, 8. CON-LUS-12-05-23-Amend No. 2 On Call Building and Safety Srvcs 21-594 A2 - NV5, 9. CON-LUS-12-05-23-Amend No. 2 On Call Building and Safety Srvcs 21-595 A2 - TRANSTECH, 10. CON-LUS-12-05-23-Amend No. 2 On Call Building and Safety Srvcs 21-596 A2 - TRB and Assoc, 11. CON-LUS-12-05-23-Amend No. 2 On Call Building and Safety Srvcs 21-597 A2 - West Coast, 12. CON-LUS-12-05-23-Amend No. 2 On Call Building and Safety Srvcs 21-598 A2 - Willdan, 13. Item #34 Executed BAI, 14. 21-587 A-2 Executed Contract, 15. 21-588 A-2 Executed Contract, 16. 21-589 A-2 Executed Contract, 17. 21-590 A-2 Executed Contract, 18. 21-591 A-2 Executed Contract, 19. 21-592 A-2 Executed Contract, 20. 21-593 A-2 Executed Contract, 21. 21-594 A-2 Executed Contract, 22. 21-595 A-2 Executed Contract, 23. 21-596 A-2 Executed Contract, 24. 21-597 A-2 Executed Contract, 25. 21-598 A-2 Executed Contract

REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS

OF SAN BERNARDINO COUNTY

AND RECORD OF ACTION

 

                                          December 5, 2023

FROM

MARK WARDLAW, Director, Land Use Services Department 

         

SUBJECT                      

Title                     

Amendment to Contracts for Plan Review, Inspection, Emergency Response and Special Projects

End

 

RECOMMENDATION(S)

Recommendation

Approve Amendment No. 2 to the following contracts, for the provision of on-call Building and Safety plan review, permit inspection, emergency response, and special projects services, increasing the contract aggregate not-to-exceed total by $5,000,000, from $7,750,000 to $12,750,000, with no change to the term of August 13, 2021, through August 12, 2024:

1.                     4LEAF, Inc., Contract No. 21-587

2.                     Bureau Veritas North America, Inc., Contract No. 21-588

3.                     CSG Consultants, Inc., Contract No. 21-589

4.                     Hayer Consultants, Inc., Contract No. 21-590

5.                     Interwest Consulting Group, Inc., Contract No. 21-591

6.                     Jason Addison Smith Consulting Services, Inc. dba JAS Pacific, Contract No. 21-592

7.                     J LEE Engineering, Inc., Contract No. 21-593

8.                     NV5, Inc., Contract No. 21-594

9.                     TRANSTECH Engineers, Inc., Contract No. 21-595

10.                     TRB and Associates, Inc., Contract No. 21-596 

11.                     West Coast Code Consultants, Inc., Contract No. 21-597

12.                     Willdan Engineering, Contract No. 21-598 

(Presenter: Mark Wardlaw, Director, 387-4431)

Body

 

COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES

Operate in a Fiscally-Responsible and Business-Like Manner.

Ensure Development of a Well-Planned, Balanced, and Sustainable County.

Provide for the Safety, Health, and Social Service Needs of County Residents.

 

FINANCIAL IMPACT

Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The recommended amendments increase the contract aggregate not-to-exceed total by $5,000,000, from $7,750,000 to $12,750,000. Of the contract aggregate total of $7,750,000, $6,872,814 has been expended, with $877,186 remaining. Sufficient appropriation is included in the Land Use Services Department - Building and Safety Division (BNS) 2023-24 budget and will be included in future recommended budgets.

 

BACKGROUND INFORMATION

BNS is responsible for the enforcement of construction and occupancy standards adopted by San Bernardino County (County) and the State of California. The division utilizes on-call professional service providers to complete plan review, permit inspection, emergency response, and special projects requests on an as-needed basis to support County staff during times of increased workload or staff turnover to ensure building code compliance for the protection of public health, safety, and welfare in the County’s unincorporated areas. BNS continues to receive a high volume of permit application requests and faces a significant number of vacancies, resulting in higher than anticipated expenses due to the utilization of on-call contract services as a temporary measure to meet the public’s demands for services. The on-call service providers shall be utilized to maintain consistent and uninterrupted service levels. BNS is currently recruiting to fill all vacant positions to address the increased permit application requests.

 

On July 27, 2021, (Item No. 29), the Board of Supervisors (Board) approved the contracts in the Recommendation for the provision of on-call BNS plan review, permit inspection, emergency response, and special projects services, with an aggregate amount not-to-exceed $5,250,000, for the period of August 13, 2021, through August 12, 2024, with two one-year options to extend the contract.

 

On June 13, 2023, (Item No. 46), the Board approved Amendment No. 1 to the contracts identified above, increasing the contract aggregate not-to-exceed total by $2,500,000, from $5,250,000 to $7,750,000, with no change to the term of August 13, 2021, through August 12, 2024.

 

The proposed Amendment No. 2 will increase the contract aggregate not-to-exceed total by $5,000,000, from $7,750,000 to $12,750,000. With no change made to the term of the contracts of August 13, 2021, to August 12, 2024. The recommended amendment will allow BNS to continue utilizing contractors on an as-needed basis to provide plan review, permit inspection, emergency response, and special projects services.

 

PROCUREMENT

Purchasing continues to support this competitive procurement based on Request for Proposals (RFP) No. LUSD21-LUS-4131.

 

REVIEW BY OTHERS

This item has been reviewed by County Counsel (Jason Searles, Supervising Deputy County Counsel, 387-5455) on October 23, 2023; Purchasing (Ariel Gill, Supervising Buyer, 387-2070) on October 27, 2023; Finance (Penelope Chang, Administrative Analyst, 387-4886) on October 31, 2023; and County Finance and Administration (Robert Saldana, Deputy Executive Officer, 387-5423) on October 31, 2023.