REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 13, 2023
FROM
LEONARD X. HERNANDEZ, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Capital Improvement Program Project for the Remodel of Finance and Administration Conference Room and Offices
End
RECOMMENDATION(S)
Recommendation
1. Approve Capital Improvement Program Project No. 23-192 (WBSE 10.10.1523), in the amount of $85,000, for the sound proofing of Finance and Administration executive offices located on the 4th floor of 385 N. Arrowhead Ave., in San Bernardino.
2. Approve Capital Improvement Program Project No. 23-193 (WBSE 10.10.1524), in the amount of $86,108, for the remodel of the Finance and Administration conference room located on the 4th floor of 385 N. Arrowhead Ave. in San Bernardino.
3. Approve appropriation and revenue adjustments to fund Capital Improvement Program Project Nos. 23-192 and 23-193 and authorize the Auditor-Controller/Treasurer/Tax Collector to post the necessary budget adjustment as detailed in the Financial Impact section (Four votes required).
(Presenter: Matthew Erickson, County Chief Financial Officer, 387-5423)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The combined project costs of $171,108 will be funded with salary and benefits cost savings due to vacancies. The budget adjustments are requested as detailed below.
|
Fund/Cost Center |
Commitment Item |
Description |
Action |
Amount |
WBSE |
|
1120001000 |
51001010 |
Regular Salary |
Decrease |
$171,108 |
|
|
1120001000 |
55305030 |
Operating Transfers Out |
Increase |
$171,108 |
|
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$85,000 |
10.10.1523 |
|
7700003100 |
54304030 |
Struct and Improv to Structures |
Increase |
$85,000 |
10.10.1523 |
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$86,108 |
10.10.1524 |
|
7700003100 |
54304030 |
Struct and Improv to Structures |
Increase |
$86,108 |
10.10.1524 |
BACKGROUND INFORMATION
The County Administrative Office - Finance and Administration (Department) has increased staffing and is in need of converting existing conference room space into two cubicles to accommodate new staff. Currently, the Department is utilizing space in the County Counsel office area, however, County Counsel will need the space for its staff. The Department met with the Project and Facilities Management Department to discuss converting the Finance and Administration conference room into two cubicles and moving and or adding conferencing capabilities to the County Chief Financial Officer’s office and other executive offices. In addition, the executive offices will undergo sound proofing to minimize noise levels from moving conferencing capabilities to executive offices.
Approval of Recommendations No. 1 and No. 2 will allow the Department to complete the projects necessary to expand office space to accommodate current staff levels and ensure conferencing capabilities.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on May 25, 2023; Auditor-Controller/Treasurer/Tax Collector (Vanessa Doyle, Chief Deputy Controller, 382-3195) on May 26, 2023; Finance (Erika Rodarte, Administrative Analyst, 387-4919 and Yael Verduzco, Principal Administrative Analyst, 387-5285) on May 25, 2023; and County Finance and Administration (Robert Saldana, Deputy Executive Officer, and Matthew Erickson, County Chief Financial Officer, 387-5423) on May 30, 2023.