REPORT/RECOMMENDATION TO THE BOARD OF DIRECTORS
OF SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT
AND RECORD OF ACTION
March 14, 2023
FROM
DAN MUNSEY, Fire Chief/Fire Warden, San Bernardino County Fire Protection District
SUBJECT
Title
Purchase of Unbudgeted Fixed Assets
End
RECOMMENDATION(S)
Recommendation
Acting as the governing body of the San Bernardino County Fire Protection District:
1. Approve the purchase of 10 slot switches as unbudgeted fixed assets in a total amount not to exceed $143,000 that are needed for San Bernardino County Fire Protection District’s new headquarters facility.
2. Authorize the Auditor-Controller/Treasurer/Tax Collector to post the budget adjustments to the San Bernardino County Fire Protection District’s 2022-23 budget, as detailed in the Financial Impact Section, for the purchase identified in Recommendation No. 1 (Four votes required).
(Presenter: Dan Munsey, Fire Chief/Fire Warden, 387-5779)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of the recommended actions will not result in the use of Discretionary General Funding (Net County Cost). The total cost of $143,000 will be funded by the San Bernardino County Fire Protection District (SBCFPD) through use of available reserves.
The necessary budget adjustments are as follows:
|
Fund Center |
Commitment Item/GL Account |
Description |
Amount |
Increase/Decrease |
|
1067002410 |
54404040 |
Fixed Assets-Equipment |
$143,000 |
Increase |
|
1060002410 |
37008880 |
Fund Balance - Available Reserves |
$143,000 |
Decrease |
BACKGROUND INFORMATION
SBCFPD’s Management Information Systems (MIS) team is tasked with providing Information Technology (IT) service and technology support to SBCFPD.
On December 7, 2021 (Item No. 80), the Board of Directors (Board) approved a lease agreement with Inland Valley Development Agency for SBCFPD’s new headquarters facility in the City of San Bernardino. SBCFPD’s MIS team is working with San Bernardino County’s (County) Information and Technology Department (ITD) on all network services needed for SBCFPD’s new facility to ensure SBCFPD’s IT systems will align with the County’s enterprise communications infrastructure. SBCFPD is requesting approval to purchase 10 additional slot switches needed to outfit SBCFPD’s IT infrastructure for the new headquarters facility. Slot switches allow SBCFPD computers to connect via hardwire to the network. The slot switches will allow SBCFPD staff to have access to the internet and will provide network access for sharing resources throughout the department.
Approval of the recommended actions will enable SBCFPD to purchase the unbudgeted fixed assets to ensure SBCFPD’s new headquarters are equipped with the appropriate IT resources.
PROCUREMENT
The slot switches will be purchased pursuant to a contract approved by the Purchasing Department with ConvergeOne, Inc., based on the competitive procurement and participating contract issued by the State of California (Contract No. 7-20-70-47-01).
REVIEW BY OTHERS
This item has been reviewed by Auditor-Controller/Treasurer/Tax Collector (Vanessa Doyle, Deputy Chief Controller, 382-3193) on February 21, 2023; County Counsel (Scott Runyan, Principal Assistant County Counsel, 387-5455) on February 17, 2023; Purchasing (Cody Leslie, Lead Buyer, 387-2065) on February 27, 2023; Finance (Tom Forster, Administrative Analyst, 387-4635) on February 21, 2023; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on February 23, 2023.