REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
October 22, 2024
FROM
PETE MENDOZA, Director, Purchasing Department
SUBJECT
Title
Amendments to Contracts with DRC Pacific, Inc. and Ceres Environmental Services, Inc. dba Environmental & Demolition Services Group Disaster Response and Recovery Contingency Contracts
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RECOMMENDATION(S)
Recommendation
1. Approve Amendment No. 1 to Contract No. 19-764 with DRC Pacific, Inc. for debris removal and management services and mass care and sheltering services, at no cost, until services are requested and rendered, extending the contract term by 12 months, for a total contract period of November 19, 2019, through November 18, 2025.
2. Approve Amendment No. 1 to Contract No. 19-765 with Ceres Environmental Services, Inc. dba Environmental & Demolition Services Group for debris removal and management services, at no cost, until services are requested and rendered, extending the contract term by 12 months, for a total contract period of November 19, 2019, through November 18, 2025.
(Presenter: Pete Mendoza, Director, 387-2073)
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COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The impact on each County department's budget is based on its need for services. Departments that require Disaster Response and Recovery Contingency services are responsible for ensuring there is adequate funding in their budgets for the level of requested services. Costs for these services may be reimbursable from the Federal Emergency Management Agency in the event of a declared emergency.
BACKGROUND INFORMATION
On November 19, 2019 (Item No. 28), the Board of Supervisors approved Contract No. 19-764 with DRC Pacific, Inc. (DRC) for debris removal and management services and mass care and sheltering services and Contract No. 19-765 with Ceres Environmental Services, Inc. dba Environmental & Demolition Services Group (Ceres) for debris removal and management services. Contract Nos. 19-764 and 19-765 were both for the initial term of five years, at no cost, until services are requested and rendered, from November 19, 2019 to November 18, 2024.
The Purchasing Department (Purchasing) maintains these contracts with DRC and Ceres for debris removal and management services, as the days immediately following an emergency can be critical and may require a larger response than the County can effectively perform alone. DRC may also provide mass care and shelter operations as requested and approved by the County. Approval of Amendment No. 1 to Contract No. 19-764 and Amendment No. 1 to Contract No. 19-765 will ensure continuity of services for debris removal and management services throughout the County while evaluations and negotiations are completed for the current Request for Proposal (RFP), which is in progress.
Purchasing released RFP No. AGENCY24-PURC-5465 for Disaster Response and Recovery Contingency Services on June 24, 2024. The RFP is in the final stages of evaluation and will result in a new five-year contract for Disaster Response and Recovery Contingency Services. This extension is required to allow the County time to conclude negotiations, execute new agreements, and transition to the newly awarded vendor(s), as necessary.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Bonnie Uphold, Supervising Deputy County Counsel, 387-5455) on October 8, 2024; Risk Management (Gregory Ustaszewski, Staff Analyst II, 386-9008) on September 17, 2004; Office of Emergency Services (Jonathan Thayer, Staff Analyst II, 356-3943) on September 26, 2024; Finance (Kathleen Gonzalez, Administrative Analyst, 387-5412) on September 30, 2024; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on October 4, 2024.