REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
October 8, 2024
FROM
DON DAY, Director, Project and Facilities Management Department
BRETT GODOWN, Director, Department of Airports
SUBJECT
Title
Construction Contract with Vellutini Corporation dba Royal Electric Company for the Chino Airport Vault Upgrade Project in Chino
End
RECOMMENDATION(S)
Recommendation
1. Approve a budget increase in the amount of $324,304, increasing the total budget from $316,480 to $640,784, for the Chino Airport Vault Upgrade Project.
2. Approve appropriation and revenue adjustments to fund the Chino Airport Vault Upgrade Project and authorize the Auditor-Controller/Treasurer/Tax Collector to post the necessary budget adjustments, as detailed in the Financial Impact section (Four votes required).
3. Approve Addendum No. 1, dated April 2, 2024, which provided a revised bid proposal, revised drawings, and answers to bidder’s questions for the Chino Airport Vault Upgrade Project.
4. Find the bid proposal from Amtek Construction to be nonresponsive for failing to provide an original bid bond at time of bid, as required by the bid documents.
5. Award a construction contract, in the amount of $222,222, to Vellutini Corporation dba Royal Electric Company for the Chino Airport Vault Upgrade Project.
6. Authorize the Director of the Project and Facilities Management Department to order any necessary changes or additions to the work being performed under the construction contract for a total amount not to exceed $22,222, pursuant to California Public Contract Code Section 20142.
7. Authorize the Director of the Project and Facilities Management Department to accept the work when 100% complete and execute and file a Notice of Completion.
(Presenter: Don Day, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost).
The Chino Airport Vault Upgrade Project (Project) (WBSE 10.10.1461) budget is funded with a combination of the Department of Airports’ (Department) Federal Aviation Administration (FAA) Airport Improvement Program (AIP) grant awards in the amount of $576,706, the California Department of Transportation, in the amount of $32,039, and the Airport Capital Improvement Fund (631-100-2180) in the amount of $32,039.
The following 2024-25 budget adjustments are necessary to establish the revised Project budget and transfer funds as invoiced by the Project and Facilities Management Department (PFMD):
|
Fund Center |
Commitment Item |
Description |
Action |
Amount |
WBSE |
|
6311002182 |
37008880 |
Fund Balance Reserved -Available Reserves |
Decrease |
$64,078 |
- |
|
6311002180 |
40909975 |
Operating Transfer In |
Increase |
$64,078 |
- |
|
6311002182 |
55305030 |
Operating Transfer Out |
Increase |
$64,078 |
- |
|
6311002180 |
55305030 |
Operating Transfer Out |
Increase |
$64,078 |
- |
|
7700003100 |
40909975 |
Operating Transfer In |
Increase |
$324,304 |
10.10.1461 |
|
7700003100 |
54304030 |
Structures & Improvement to Structures |
Increase |
$324,304 |
10.10.1461 |
The Project budget of $640,784 is comprised of the following components:
|
Description |
Amount |
|
Project Design |
$40,784 |
|
Project Management, Inspection, and Testing |
$100,000 |
|
Construction |
$222,222 |
|
Construction Contingency |
$22,222 |
|
Project Contingency |
$255,556 |
|
Total Project Budget |
$640,784 |
BACKGROUND INFORMATION
The recommended construction contract with Vellutini Corporation dba Royal Electric Company (Royal Electric) for the Project, will provide electrical upgrades to operate the computer systems of the Chino Airport’s (Airport) electrical vault room. The Project advances AIP policy by improving the Airport’s safety as the electrical upgrades directly affect the day-and-night operations. The necessity of the Project scope has been determined by site investigations and consultations with Airport staff.
The increase in the Project budget is due to the increase in grant funding that was awarded to the Department. The Project contingency has been added to align the budget with the amount awarded under the grant, and to ensure proper funds are reserved to complete the scope committed to in the grant application.
On March 28, 2023 (Item No. 6), the Board of Supervisors (Board) approved the Project in anticipation of the 2023 FAA AIP grant. The County was not awarded the FAA AIP grant in 2023.
Pursuant to the FAA process, in December 2023, the Department, as the Airport Sponsor, submitted a non-binding pre-application notifying the FAA of the County’s intent to request grant funds to accomplish the Project. During the course of this process, the construction contract award was delayed due to the FAA AIP grant award timelines. On July 16, 2024, the Department subsequently submitted the non-binding grant application to the FAA. On August 22, 2024, the Department was notified of the grant award. On September 10, 2024 (Item No. 6), the Board approved the AIP Grant Agreement with the FAA for Project design and construction, in the amount of $576,706, with a term of four years, commencing on the date it is executed by both parties.
On February 27, 2024 (Item No. 7), the Board found the Project to be categorically exempt from further review under Section 15301, Class 1 Subsections (a) and (d) of the California Environmental Quality Act (CEQA) Guidelines (Title 14, California Code of Regulations). Section 15301(a) and (d), Class 1 provides a categorical exemption for projects consisting of the repair, maintenance, or minor alteration of existing public structures or facilities involving negligible or no expansion of existing or former use. The repair and electrical upgrade of the existing vault are consistent with this Class 1 exemption and will not have a significant environmental impact.
PROCUREMENT
On February 27, 2024 (Item No. 7), the Board authorized PFMD to advertise for competitive bids. PFMD advertised for bids on March 1, 2024, in the Daily Press, six plan rooms, and on the County Electronic Procurement Network (ePro). On March 13, 2024, five potential bidders attended a mandatory job walk. On April 2, 2024, Addendum No. 1 was issued which provided a revised bid proposal, revised drawings, and answers to bidder’s questions. On April 10, 2024, the following three bids were received.
|
Name |
Location |
Bid |
|
Royal Electric |
Sacramento |
$222,222 |
|
Proterra Builders, Inc. |
Apple Valley |
$228,535 |
|
Amtek Construction |
Orange |
Nonresponsive |
Amtek Construction failed to provide an original bid bond at the time of bid as required by the Bid Documents. Therefore, PFMD recommends the Board find their proposal to be nonresponsive. PFMD notified Amtek Construction via email of its nonresponsive bid. PFMD recommends the Board award the construction contract to Royal Electric, the lowest responsive and responsible bidder.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Daniel Pasek and Agnes Cheng, Deputies County Counsel, 387-5455) on August 15, 2024; Auditor-Controller/Treasurer/Tax Collector (Charlene Huang, Auditor-Controller Manager, 382-7022) on September 5, 2024; Purchasing (Leo Gomez, Purchasing Manager, 387-2063) on September 8, 2024; Project and Facilities Management (Robert Gilliam, Chief of Project Management, 387-5000) on September 11, 2024; Finance (Garrett Baker, Administrative Analyst III, 387-3077) on September 23, 2024; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on September 23, 2024.