REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
of SAN BERNARDINO COUNTY
and record of action
September 24, 2024
FROM
LUTHER SNOKE, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Board of Supervisors Discretionary Fund - District Specific Priorities Program
End
RECOMMENDATION(S)
Recommendation
1. Approve Contract with the City of Fontana to provide funding to assist in their performance of homeless support services, including case management, in the amount not-to-exceed $600,000, for the period of September 24, 2024, through September 23, 2025.
2. Approve Contract with Fontana Unified School District to contribute funding towards installation of a walking track and outdoor circuit at Oleander Elementary, in the not-to-exceed amount of $52,000, for the period of September 24, 2024, through September 23, 2025.
3. Approve Contract with the City of San Bernardino to contribute funding towards baseball and softball improvement costs at Gutierrez Park, in the not-to-exceed amount of $750,000, for the period of September 24, 2024, through September 23, 2026.
(Presenter: Luther Snoke, Chief Executive Officer, 387-4811)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). On September 21, 2021 (Item No. 18), November 16, 2021 (Item No. 33), February 6, 2024 (Item No. 61), and June 11 (Item No. 110) the Board of Supervisors (Board) approved an allocation of $4 million, $7 million, $6 million, and $3 million respectively, to the Board Discretionary Fund - District Specific Priorities Program (Priorities Program), for each of the five supervisorial districts for projects that meet a public purpose, and provide services to citizens that promote health, safety, economic well-being, and other public services that enhance quality of life and meet the needs of county residents. On an annual basis, unspent appropriations for discretionary funding will be carried over into the subsequent year’s budget.
Recommendation Nos. 1 and 2 will be funded by the Second District’s Priorities Program budget. Recommendation No. 3 will be funded by the Fifth District’s Priorities Program budget.
BACKGROUND INFORMATION
Priorities Program projects help promote the vision of a complete County by recognizing the unique traits of each Supervisorial District and, thereby, allow individual Board Districts to work with community partners through County services and contractual agreements to identify programs, projects, and initiatives that support the vision, meet a public purpose and provide services to residents that promote health, safety, economic well-being, education, recreation, and other public services that enhance quality of life, and meet the needs of the County’s residents. Projects under the District Specific Priorities Program are based on District Supervisor discretion and are presented by the Chief Executive Officer (CEO) for Board approval.
Recommendation No. 1 will assist the Second District Supervisor with the public purpose of providing for the social service needs of county residents by providing funding to the City of Fontana to assist in their performance of homeless support services, including case management. In addition to its ongoing efforts to support the homeless community, the City of Fontana will engage a third-party vendor to assist in managing homeless services and provide case management support for individuals experiencing homelessness.
Recommendation No. 2 will assist the Second District Supervisor in supporting county residents by providing funding towards the installation of a walking track and outdoor circuit at Fontana Unified School District’s Oleander Elementary School. This project serves the public purpose of providing for the social, education, recreational, public health, and economic needs of County residents while at the same time expanding the use of Oleander’s athletic field and promote physical activity and wellness of students.
Recommendation No. 3 will assist the Fifth District Supervisor with the public purpose of providing for the social, education, recreational, public health, and economic needs of county residents, as well as pursuing County goals and objectives by working with other agencies and stakeholders by providing funding to assist the City of San Bernardino with baseball and softball improvement costs at Guitierrez Park. Improvements include electrical improvements (to be housed inside the concession stand), baseball field lighting improvements, infield renovation (laser grading, dirt/clay, pitching mound, etc.), refurbishing the existing scoreboard, new fencing for play areas, new bullpen area, bleacher shade, batting cage renovation, replace existing water fountain(s), and bleacher foundation(s).
Under the Board Discretionary Fund Priority Program contract terms, the CEO, at the direction of the identified District Supervisor, may extend the term of the recommended contracts in writing, under the following conditions:
a. In aggregate all extensions do not exceed 12 calendar months;
b. Is specifically requested by the contractor;
c. Will not change the project goals or scope of services;
d. Is in the best interest of the County and contractor in performing the scope of services under the contract; and
e. Does not alter the amount of compensation under the contract.
Board discretionary funding allocations under the Priorities Program with community partners must be for projects or services of $10,000 or more as described in County Policy 05-10. Additionally, contracts that include non-profit organizations, government entities, or educational institutions are non-competitive. Contracts with community partners that include for-profit organizations are to be processed according to existing County procurement policies. Contracts with other government agencies or for-profit organizations require a matching contribution of at least 25% of the proposed projects and shall be paid on a lump-sum basis or under other terms as approved by the Board.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on August 30, 2024; Finance (Stephanie Maldonado, 387-4348, Administrative Analyst) on August 26, 2024; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on September 13, 2024.