REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
March 15, 2022
FROM
LEONARD X. HERNANDEZ, Chief Executive Officer, County Administrative Office
SUBJECT
Title
Board of Supervisors Discretionary Fund - District Specific Priorities Program
End
RECOMMENDATION(S)
Recommendation
1. Approve Contract with West End Young Men’s Christian Association to assist with facility improvements, such as replacement of the heating and air conditioning system and LED lighting upgrades at the Upland location in an amount not-to-exceed $264,500, for the period June 1, 2022 through December 31, 2022.
2. Approve Contract with San Antonio Canyon Town Hall for three programs: $5,000 for its annual fundraiser-The 57th Mt. Baldy Run-to-the Top trail race; $50,000 for the Mt. Baldy Community Association; and $30,000 for the Mt. Baldy Fire Safe Council, for a total of $85,000 for the period March 15, 2022 through December 31, 2022.
(Presenter: Leonard X. Hernandez, Chief Executive Officer, 387-5417)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). On September 21, 2021 (Item No. 18) and November 16, 2021 (Item No. 33), the Board of Supervisors (Board) approved an allocation of $4 million and $7 million, respectively, to the Board Discretionary Fund - District Specific Priorities Program (Priorities Program), for each of the five supervisorial districts for projects that meet a public purpose, and provide services to citizens that promote health, safety, economic well-being, and other public services that enhance quality of life and meet the needs of the County residents. On an annual basis, unspent appropriations for discretionary funding will be carried over into the subsequent year’s budget. The recommended contracts will be funded by the Second District’s Priorities Program budget.
BACKGROUND INFORMATION
Priorities Program projects help to promote the vision of a complete County by recognizing the unique traits of each Supervisorial District and, thereby, allow individual Board Districts to work with community partners through County services and contractual agreements to identify programs, projects, and initiatives that support the vision, meet a public purpose and provide services to residents that promote health, safety, economic well-being, education, recreation, and other public services that enhance quality of life, and meet the needs of the County’s residents. Projects under the District Specific Priorities Program are based on District Supervisor discretion and are presented by the Chief Executive Officer (CEO) for Board approval.
The recommended contracts will assist the Second District Supervisor with the public purpose of providing for the health, safety and social service needs of County residents by providing funding for facility improvements at the West End Young Men’s Christian Association’s Upland location, and financial support to the San Antonio Canyon Town Hall. The financial support for the San Antonio Canyon Town Hall will be used for the Run-to-the Top trail race, educational program enhancements for the Mt. Baldy Museum through the Mt. Baldy Community Association, a charity organization formed with the purpose of raising funds and overseeing the completion of the Mt. Baldy Museum, and to improve fire protection efforts in the Mt. Baldy Village area via the Mt. Baldy Fire Safe Council.
The CEO, at the direction of the Supervisor of the respective district that the contract serves, may extend the term of the contract, in writing, under the following conditions:
a. In aggregate all extensions do not exceed 12 calendar months;
b. Is specifically requested by Contractor;
c. Will not change the project goals or scope of services;
d. Is in the best interest of County and Contractor in performing the scope of services under the contract; and
e. Does not alter the amount of compensation under the contract.
Board discretionary funding allocations under the Priorities Program are non-competitive and must be for projects or services of $50,000 or more. Contracts shall be paid on a lump-sum basis or under other terms as approved by the Board.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Julie Surber, Principal Assistant County Counsel, 387-5455) on March 9, 2022; Finance (Sofia Almeida, Finance Analyst, 387-4378) on March 9, 2022; and County Finance and Administration (Matthew Erickson, County Chief Financial Officer, 387-5423) on March 9, 2022.