REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
August 25, 2020
FROM
LAURIE ROZKO, Director, Purchasing
SUBJECT
Title
Emergency Environmental Remediation and Restoration Services Contract
End
RECOMMENDATION(S)
Recommendation
Approve contract with Belfor USA Group, Inc. to provide emergency environmental remediation and restoration services, on an as needed basis to departments and agencies throughout San Bernardino County for the period of September 1, 2020 through August 31, 2025.
(Presenter: Laurie Rozko, Director, Purchasing)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of the County Residents.
FINANCIAL IMPACT
This item will not result in the use of additional Discretionary General Funding (Net County Cost). The cost for emergency remediation and restoration services is based on an hourly rate and shall not exceed $60,000 per project. Impact on individual department budgets is based upon need for services, and departments that require Emergency Environmental Remediation and Restoration Services are responsible for ensuring adequate funding in their current and future budgets. The County’s average annual expenditure for these services is approximately $190,000 per year.
BACKGROUND INFORMATION
Approval of this item will allow departments and agencies to access a qualified, California licensed and insured company to provide emergency environmental remediation and restoration services, on an as needed basis throughout the County. The County has utilized vendors for these services in the past and is recommending approval of a countywide contract to allow for consistent pricing and services.
The recommended contract will enable departments and agencies to quickly request necessary services directly from Belfor USA Group, Inc. in response to emergency situations. Belfor USA Group, Inc. will be on call 24 hours a day, seven (7) days a week to perform the following services in response emergency situations such as, but not limited to:
a. Water extraction, mitigation and restoration
b. Fire, smoke and water damage mitigation and restoration
c. Vandalism cleanup
d. Biohazard cleanup
e. Sewage decontamination
f. Deodorization
g. Mold remediation
h. Debris removal (not related to forest fires)
i. Emergency construction for mitigation of damage not listed above (limited to the repair of pre-existing facilities, not new construction)
i. Abatement of asbestos contained materials
ii. Abatement of lead paint
PROCUREMENT
On June 25, 2019, Request for Proposals (RFP) AGENCY19-PURC-3350 was released to select a vendor to provide emergency environmental remediation and restoration services. Four proposals were received by the submittal deadline and evaluated by a team comprised of employees from Facilities Management, Real Estate Services, Arrowhead Regional Medical Center, and the Department of Behavioral Health. Proposals were evaluated based on one or more of the following: qualifications and experience, technical and functional review, and cost. Among the following four proposers, Belfor USA Group, Inc. was determined to best meet the needs of the County, and ranked the highest.
|
Proposer |
Ranking |
Location |
|
American Technologies, Inc. |
2 |
Riverside, CA |
|
Belfor Group USA, Inc. |
1 |
Riverside, CA |
|
Paul Davis Restoration of the Inland Empire |
3 |
Corona, CA |
|
Restoration Services of the Inland Empire |
4 |
Loma Linda, CA |
Proposers not recommended for contract award were notified of the right to protest, and no protests were received by the deadline of May 20, 2020.
REVIEW BY OTHERS
This item has been reviewed by Purchasing (Michelle Churchill, Supervising Buyer, 387-2070) on June 1, 2020; County Counsel (Kristina Robb, Deputy County Counsel, 387-5455) on July 24, 2020; Arrowhead Regional Medical Center (Jonathan Hall, Hospital Facilities Operations Manager, 580-1108) on July 23,2020; Facilities Management, (Bill Ogg, Deputy Director, 387-2244) on July 14, 2020; Risk Management, (LeAnna Williams, Director, 386-8623) on July 13, 2020; Finance (Joon Cho, Administrative Analyst, 387-5402) on July 30, 2020; and County Finance and Administration (Kelly Welty, Deputy Executive Officer, 387-4376) on July 31, 2020.