REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 18, 2025
FROM
BEAHTA R. DAVIS, Director, Regional Parks Department
DON DAY, Director, Project and Facilities Management Department
SUBJECT
Title
Grant Agreement with the United States Department of Housing and Urban Development for the Glen Helen Playground Improvement Project
End
RECOMMENDATION(S)
Recommendation
1. Approve Grant Award Agreement (Grant Award Agreement No. B-24-CP-CA-0084), including non-standard terms, with the United States Department of Housing and Urban Development, for the Glen Helen Playground Improvement Project at Glen Helen Regional Park in an amount not to exceed $1,000,000, with a required period of performance from August 13, 2024 through August 31, 2032.
2. Authorize the Chair of the Board of Supervisors to approve and execute any subsequent non-substantive amendments to the Grant Award Agreement with the United States Department of Housing and Urban Development, for the Playground Improvement Project at Glen Helen Regional Park, subject to County Counsel review.
3. Direct the Director of the Regional Parks Department to transmit any subsequent non-substantive amendments to the Grant Award Agreement to the Clerk of the Board of Supervisors within 30 days following execution.
4. Approve Capital Improvement Program Project No. 25-238, in the amount of $886,234, for the Glen Helen Regional Park Playground Improvement project.
5. Authorize the Auditor-Controller/Treasurer/Tax Collector to post budget adjustments to the 2024-25 budget, as detailed in the Financial Impact section, for the Playground Improvement Project at Glen Helen Regional Park (Four votes required).
(Presenter: Beahta R. Davis, Director, 387-2340)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this Grant Award Agreement (Grant Award Agreement No. B-24-CP-CA-0084) (Agreement) will not result in the use of Discretionary General Funding (Net County Cost). If approved, this grant award will fund the Playground Improvement Project (Project) at Glen Helen Regional Park (Park), in an amount not to exceed $886,234. This award does not require any matching funds. All expenditures are fully reimbursable, up to $1,000,000. The appropriation and revenue adjustments recommended are as follows:
|
Fund Center |
Commitment Item |
Description |
Action |
Amount |
WBSE |
|
6522312750 |
40509094 |
Federal - Grants |
Increase |
$1,000,000 |
- |
|
6522312750 |
55305030 |
Operating Transfers Out |
Increase |
$1,000,000 |
- |
|
7700003100 |
40909975 |
Operating Transfers In |
Increase |
$886,234 |
10.10.1864 |
|
7700003100 |
54304030 |
Structures & Improvements to Structures |
Increase |
$886,234 |
10.10.1864 |
BACKGROUND INFORMATION
The United States Department of Housing and Urban Development (HUD) Office of Community Planning and Development, Congressional Grants Division is responsible for the administration of congressionally directed spending under the Economic Development Initiative - Community Project Funding (CPF). CPF grants provide investment in a wide variety of projects such as housing, homelessness prevention, workforce training, public facilities, parks, resilience planning and other critical infrastructure and services. The Regional Parks Department (Department) submitted a request to Congressman Pete Aguilar’s office for the Project.
On August 27, 2024, the Department received notification from the CPF administration stating that the Project had been funded pending execution of the Agreement. The agreement required a National Environmental Policy Act (NEPA), assessment completion before execution. NEPA was completed and received by the Department on May 20, 2025, allowing the Department to bring the agreement to the Board. Approval of this item will allow the Department to move forward with execution of the Agreement and initiating the Project, subject to the conditions and confirmation that all federal requirements, including, but not limited to, environmental analysis and review, labor, reporting, procurement and contracting have been met. HUD provided a project initiation date of August 13th, 2024, requiring this Agreement to be signed dating back to HUD’s indicated Agreement start date.
The Project will consist of assessment and renovation/replacement of the existing playground to provide expansion and updates to the existing playground site and equipment for residents and visitors to enjoy the outdoors safely.
The Agreement with HUD is non-negotiable and includes the following non-standard contract terms:
1. There is no termination for convenience.
• The County standard contract gives the County the right to terminate the contract, for any reason, with a 30-day written notice of termination.
• Potential Impact: The County does not have the ability to terminate this Agreement for convenience and is bound to the terms of this Agreement.
2. The performance term ends on August 31, 2032.
• The County standard contract term is for five years.
• Potential Impact: The HUD period of performance for this Agreement is more than five years and runs through August 31, 2032.
The Department recommends approval of the Agreement, including the non-standard terms, as this Project aligns with the County and the Chief Executive Officer’s goals and objectives to promote the countywide vision and ensures the development of a well-planned, balanced, and sustainable County through the renovation/replacement of the existing playground for the public’s use and enjoyment.
PROCUREMENT
Upon approval of the Project, PFMD will determine whether the design and construction services may be procured through the use of an existing Board-approved Consultant Services Contract for design and a Job Order Contract (JOC) for construction, or if not applicable under a JOC, a competitive selection process following local and federal procurement and California Public Contract Code requirements will be conducted for construction.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on May 15, 2025; Auditor-Controller/Treasurer/Tax Collector (Vanessa Doyle, Chief Deputy Controller, 382-3195) on June 2, 2025; Project and Facilities Management (Don Day, Director, 387-5224) on June 3, 2025; Finance (Elias Duenas, Administrative Analyst, 387-4052, and Yael Verduzco, Principal Administrative Analyst, 387-5285) on May 30, 2025; and County Finance and Administration (Paloma Hernandez-Baker and Valerie Clay, Deputy Executive Officers, 387-5423) on June 2, 2025.