REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
March 24, 2026
FROM
JANKI PATEL, Acting Director, Department of Public Health
SUBJECT
Title
Contracts for Support Services Under the Ryan White HIV/AIDS Program Part B HIV Care Program
End
RECOMMENDATION(S)
Recommendation
Approve contracts with the following agencies, including non-standard terms, to provide support services under the Ryan White HIV/AIDS Part B HIV Care Program, in the aggregate not-to-exceed amount of $1,435,329, for the period of April 1, 2026 through March 31, 2029:
1. DAP Health, Inc., in the amount of $69,906
2. Foothill AIDS Project, in the amount of $899,580
3. Wellness and Equity Institute, in the amount of $243,456
4. Young Scholars for Academic Empowerment dba TruEvolution, Inc., in the amount of $222,387
(Presenter: Janki Patel, Acting Director, 387-9146)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
This item will not result in the use of Discretionary General Funding (Net County Cost). The recommended contracts will be fully funded through reimbursement from the California Department of Public Health, Office of Acquired Immunodeficiency Syndrome (AIDS), through the Ryan White Part B HIV Care Program (HCP). Adequate appropriation and revenue have been included in the Department of Public Health (DPH) 2025-2026 budget and will be included in DPH’s future recommended budgets.
BACKGROUND INFORMATION
The Office of AIDS is the State grantee for Ryan White Part B and allocates funds for the administration of HCP through local jurisdictions, such as San Bernardino County (County). DPH, acting as the designee, administers these funds. Ryan White Part B funds provide support services to those affected by human immunodeficiency virus (HIV)/AIDS. Under the terms of the recommended contracts, contractors will provide HCP support services which include case management, outreach, food services, and medical transportation.
Under the terms of the recommended contracts with DAP Health, Inc., Foothill AIDS Project, Wellness and Equity Institute, and Young Scholars for Academic Empowerment dba TruEvolution, Inc. approximately 4,717 persons living with HIV/AIDS in the county will receive comprehensive support services. Contractor performance will be measured by review of monthly reporting, review of required data submissions, and an annual site visit by County staff to monitor compliance with the administrative, program, and fiscal terms and conditions of the contract, with special attention to the Ryan White payer of last resort requirement.
The recommended contracts include a non-standard term that differs from the standard County contract terms:
Payment terms are Net 30 days.
• County standard payment terms are Net 60 days.
• Potential Impact: County standard processing time is 60 days or more. Failing to pay timely may result in material breach of the Contract, which could allow the agency to terminate the Contract and seek other legal remedies, which could include costs that exceed the Contract amount.
DPH recommends the approval of the contracts, including the non-standard term, to continue awarding Ryan White Part B funding since pass-through entities are required by 2 CFR section 200.305 to make reimbursement payments within 30 days of the payment request.
PROCUREMENT
On December 2, 2025, the County Administrative Office and Purchasing Department approved and authorized the release of Request for Proposals (RFP) No. DPHE26-ASP-6177 to solicit agencies to provide support services under Ryan White Part B. The RFP was posted on the County’s Electronic Procurement Network (ePro). Agencies could bid for one or more service categories.
Four proposals were received by the established deadline in response to the RFP. Proposals from the four agencies listed below met the minimum requirements and continued through the evaluation process.
|
Proposer Name |
Location |
|
DAP Health, Inc. |
Palm Springs, CA |
|
Foothill AIDS Project |
Claremont, CA |
|
Wellness and Equity Institute |
Scotts Valley, CA |
|
Young Scholars for Academic Empowerment dba TruEvolution, Inc. |
Riverside, CA |
The evaluation panel, with representation from DPH and the Auditor-Controller/Treasurer/Tax Collector, reviewed and evaluated the proposals based on the criteria listed in the RFP. The criteria included: qualifications/experience, financial stability, scope of work, proposed budget, and references.
Based on the evaluation criteria, the evaluation panel determined that all four agencies will best meet the needs of the County. Award letters were sent to all responsible and responsive proposers on March 9, 2026.
Purchasing supports this competitive procurement based on the formal solicitation described above.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Adam Ebright, Deputy County Counsel, 387-5455) on February 24, 2026; Purchasing (Ariel Gill, Supervising Buyer, 387-2070) on February 23, 2026; and County Finance and Administration (Iliana Rodriguez, Administrative Analyst, 386-8392) on March 4, 2026.