REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 25, 2024
FROM
SHANNON D. DICUS, Sheriff/Coroner/Public Administrator
SUBJECT
Title
Purchase Order with Netsync Network Solutions, Inc. for Video Systems for Secured Visitation Booths
End
RECOMMENDATION(S)
Recommendation
Authorize the Purchasing Agent to issue a purchase order to Netsync Network Solutions, Inc. for the purchase of video systems for secured visitation booths, including installation and professional services, in a total aggregate amount not to exceed $579,976, for a three-year period effective upon the live operation of the video systems, estimated to be August 1, 2024.
(Presenter: Kelly Welty, Chief Deputy Director, 387-3760)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). Costs in the amount of $579,976 for the video systems installed in secured visitation booths will be funded with Fiscal Year 2023-24 Providing Access and Transforming Health (PATH) - Justice-Involved Capacity Building Program funding awarded to the Sheriff/Coroner/Public Administrator (Department) by the California Department of Health Care Services (DHCS).
BACKGROUND INFORMATION
California State Assembly Bill 133 (Chapter 143, Statutes 2021) authorized PATH funding to support the planning processes related to the implementation of the full suite of statewide California Advancing and Innovating Medi-Cal (CalAIM) initiatives, such as the Justice-Involved Capacity Building Program that builds on the successful work conducted under Whole Person Care. The PATH Grant builds capacity and expands access to necessary pre-release and post-release services under CalAIM.
On August 8, 2023 (Item No.56), the Board of Supervisors (Board) accepted the Path Round 2 and Round 3 grants. PATH Round 2 grant provides funding to support entities as they implement the processes, protocols, and information technology system modifications identified during Round 1.
The Department operates a Detentions and Corrections Bureau with more than 79,000 annual bookings and an Average Daily Population (ADP) of 6,126 inmates housed at the Central Detention Center, Glen Helen Rehabilitation Center, High Desert Detention Center, and West Valley Detention Center. Netsync Network Solutions, Inc.’s (Netsync) video systems will be installed within secured visitation booths located at the detention centers to facilitate private family and legal video visitations, court appearances, and health related consultations and assessments for inmates.
Approval of this item will authorize the Purchasing Agent to issue a purchase order to Netsync in an amount not to exceed $579,976, to allow the Department to facilitate private video visitations for inmates housed in the County’s detention facilities.
PROCUREMENT
On March 8, 2024, Invitation to Bid (ITB) No. SHR124-ADMSR-5305 was approved and released through San Bernardino County’s electronic Procurement Network (ePro) for the provision of video systems for secured visitation booths for detention centers. The ITB was posted for 32 days, and 48 registered vendors were contacted via email notifications; two vendors submitted proposals:
|
Vendor |
City/State |
|
Netsync Network Solutions, Inc. |
Houston, Texas |
|
CourtCall, LLC |
Torrance, California |
An evaluation committee consisting of representatives from the Department’s Technical Services Division and Bureau of Administration evaluated the proposals. The evaluation was based on the proposers’ qualifications, experience, and proposed fees. As a result, Netsync was recommended for award, having demonstrated the ability to best meet the needs of the County.
County Policy 11-04 requires departments to seek Board approval when contracting for competitive and non-competitive purchases of goods and services of more than $200,000 during a single annual period.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Susan Jerich, Deputy County Counsel, 387-5455) on June 12, 2024; Purchasing (Jason Cloninger, Lead Buyer, 387-0321) on June 12, 2024; Finance (Erika Rodarte, Administrative Analyst, 387-4919) on June 12, 2024; and County Finance and Administration (Robert Saldana, Deputy Executive Officer, 387-5423) on June 12, 2024.