REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
May 9, 2023
FROM
DON DAY, Director, Project and Facilities Management Department
SUBJECT
Title
Advertise for Competitive Bids for General Building, General Engineering, Mechanical, Demolition and/or Abatement, Healthcare General Building, Healthcare General Engineering, and Healthcare Mechanical Job Order Contract Services
End
RECOMMENDATION(S)
Recommendation
1. Approve the bid documents for the General Building Job Order Contract services and authorize the Director of the Project and Facilities Management Department to advertise for competitive bids for approximately 10, one-year, not-to-exceed $5,700,000 each, General Building Job Order Contracts.
2. Approve the bid documents for the General Engineering Job Order Contract services and authorize the Director of the Project and Facilities Management Department to advertise for competitive bids for approximately five, one-year, not-to-exceed $3,000,000 each, General Engineering Job Order Contracts.
3. Approve the bid documents for the Mechanical Job Order Contract services and authorize the Director of the Project and Facilities Management Department to advertise for competitive bids for approximately three, one-year, not-to-exceed $3,000,000 each, Mechanical Job Order Contracts.
4. Approve the bid documents for the Demolition and/or Abatement Job Order Contract services and authorize the Director of the Project and Facilities Management Department to advertise for competitive bids for approximately three, one-year, not-to-exceed $5,700,000 each, Demolition and/or Abatement Job Order Contracts.
5. Approve the bid documents for the Healthcare General Building Job Order Contract services and authorize the Director of the Project and Facilities Management Department to advertise for competitive bids for approximately three, one-year, not-to-exceed $5,700,000 each, Healthcare General Building Job Order Contracts.
6. Approve the bid documents for the Healthcare General Engineering Job Order Contract services and authorize the Director of the Project and Facilities Management Department to advertise for competitive bids for approximately two, one-year, not-to-exceed $5,700,000 each, Healthcare General Engineering Job Order Contracts.
7. Approve the bid documents for the Healthcare Mechanical Job Order Contract services and authorize the Director of the Project and Facilities Management Department to advertise for competitive bids for approximately three, one-year, not-to-exceed $5,700,000 each, Healthcare Mechanical Job Order Contracts.
(Presenter: Don Day, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of the bid documents and the advertisement for competitive bids for Job Order Contract (JOC) services will not result in the use of Discretionary General Funding (Net County Cost). After the receipt and analysis of the bids, recommendations will be presented to the Board of Supervisors (Board) for the award of approximately, 10 General Building, five General Engineering, three Mechanical, three Demolition and/or Abatement, three Healthcare General Building, two Healthcare General Engineering, and three Healthcare Mechanical service contracts. These resulting contracts will be unencumbered one-year contracts, which will be funded from projects approved by the Board as part of the Capital Improvement Program (CIP) or reimbursed from available funds in the budgets of the departments that initiate the projects. American Rescue Plan Act funds may also be used for qualifying projects. The recommended contracts will have no guaranteed minimum value of work to be ordered under each contract.
BACKGROUND INFORMATION
The Project and Facilities Management Department (PFMD) will be able to solicit competitive bids for seven distinct JOC services, with contractors submitting bids to perform identified tasks at unit prices. The solicitation of new General Building, General Engineering, Mechanical, Demolition and/or Abatement, Healthcare General Building, Healthcare General Engineering, and Healthcare Mechanical JOC services will initiate the competitive bidding process to replace the current contracts expiring on October 24, 2023. The award of new JOC’s will ensure the continued availability of contract capacity and contractors to perform work in these specific areas for future projects.
Public Contract Code Section 20128.5 authorizes the County to use JOC services to rapidly engage contractors to perform the repair, renovation, remodeling, or other repetitive work at existing public facilities utilizing a unit price structure. The JOC is an indefinite quantity contract where the contractor will perform an ongoing variety of individual projects, consisting of specific construction tasks, at different locations throughout the County. JOC gives an alternative to traditional procurement methods, which allows projects to be completed quickly with competitive pricing. Experience with the process has shown that JOC offers several advantages including time saved in procuring construction services, faster mobilization in emergencies, and decreased advertising costs.
PROCUREMENT
PFMD will advertise for competitive bids for the JOC on May 12, 2023. A mandatory pre-bid meeting for prospective bidders in the categories of General Building, General Engineering, Mechanical, and Demolition/Abatement, is scheduled to be conducted at 11:00 a.m. on May 31, 2023, via an online meeting platform. A mandatory pre-bid meeting for prospective bidders in the categories of Healthcare General Building, Healthcare General Engineering, and Healthcare Mechanical is scheduled to be conducted at 2:00 p.m. on May 31, 2023, via an online meeting platform. These meetings are for the purpose of discussing the JOC concept from the County and contractor’s perspective and answering questions. The bid opening is scheduled for 1:00 p.m. on June 28, 2023, at PFMD.
The lowest responsive and responsible bidder will be recommended to the Board for the award of each individual JOC contract. Following the contract award, the County will provide the contractor with a scope of work to perform specific project tasks, and the contractor will provide a lump sum cost for the work based upon the unit prices bid by the contractor.
The plans and specifications, including the Construction Task Catalog®, are on file with the Clerk of the Board.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Katherine Hardy, Deputy County Counsel 387-5455) on April 13, 2023; Purchasing (Bruce Cole, Supervising Buyer, 387-2148) on April 19, 2023; Project and Facilities Management (Robert Gilliam, Chief of Project Management, 387-5000) on April 17, 2023; Finance (Yael Verduzco, Principal Administrative Analyst, 387-5285) on April 24, 2023; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on April 24, 2023.
(PB: 909.462-8490)