REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
September 10, 2024
FROM
DON DAY, Director, Project and Facilities Management Department
SUBJECT
Title
Award Job Order Contracts for General Building, General Engineering, Mechanical, Demolition and Abatement, Healthcare General Building, Healthcare General Engineering, and Healthcare Mechanical Services
End
RECOMMENDATION(S)
Recommendation
1. Approve the following Addenda to the Bid Documents:
a. Addendum No. 1 to the bid documents for Mechanical Job Order Contractor, dated June 7, 2024, which provided answers to bidders’ questions.
b. Addendum No. 1 to the bid documents for Healthcare General Building Job Order Contractor, dated May 31, 2024, which provided answers to bidders’ questions and corrected a clerical error concerning number of bidder’s relevant past projects.
c. Addendum No. 1 to the bid documents for Healthcare General Engineering Job Order Contractor, dated June 7, 2024, which provided answers to bidders’ questions and corrected a clerical error concerning number of bidder’s relevant past projects.
d. Addendum No. 1 to the bid documents for Healthcare Mechanical Job Order Contractor, dated June 7, 2024, which provided answers to bidders’ questions and corrected a clerical error concerning number of bidder’s relevant past projects.
e. Addendum No. 1 to the bid documents for Demolition and Abatement Job Order Contractor, dated June 7, 2024, which provided answers to bidders’ questions.
2. Approve Job Order Contracts to provide General Building Job Order Contract services throughout the county, in an amount not to exceed $4,900,000, for the period of September 10, 2024, through September 9, 2025, with each of the following contractors:
a. Horizons Construction Company International, Inc.
b. PUB Construction, Inc.
c. Exbon Development, Inc.
d. SJD&B, Inc.
e. Dalke & Sons Construction, Inc.
f. Angeles Contractor, Inc.
g. MIK Construction, Inc.
h. Vincor Construction, Inc.
i. Dewberry Design-Builders, Inc.
3. Approve Job Order Contracts to provide General Engineering Job Order Contract services throughout the county, in an amount not to exceed $3,000,000, for the period of September 10, 2024, through September 9, 2025, with each of the following contractors:
a. Horizons Construction Company International, Inc.
b. SJD&B, Inc.
c. Angeles Contractor, Inc.
d. PUB Construction, Inc.
e. Exbon Development, Inc.
4. Approve Job Order Contracts to provide Mechanical Job Order Contract services throughout the county, in an amount not to exceed $3,000,000, for the period of September 10, 2024, through September 9, 2025, with each of the following contractors:
a. D.Burke Mechanical Corp.
b. Athena Engineering, Inc.
c. Mesa Energy Systems, Inc.
5. Approve Job Order Contracts to provide Demolition and Abatement Job Order Contract services throughout the county, in an amount not to exceed $4,900,000, for the period of September 10, 2024, through September 9, 2025, with each of the following contractors:
a. Integrated Demolition and Remediation, Inc.
b. Resource Environmental, Inc.
6. Approve Job Order Contracts to provide Healthcare General Building Job Order Contract services throughout the county, in an amount not to exceed $4,000,000, for the period of September 10, 2024, through September 9, 2025, with each of the following contractors:
a. PUB Construction, Inc.
b. Exbon Development, Inc.
c. Angeles Contractor, Inc.
7. Approve Job Order Contracts to provide Healthcare General Engineering Job Order Contract services throughout the county, in an amount not to exceed $4,000,000, for the period of September 10, 2024, through September 9, 2025, with each of the following contractors:
a. PUB Construction, Inc.
b. Angeles Contractor, Inc.
8. Approve Job Order Contracts to provide Healthcare Mechanical Job Order Contract services throughout the county, in an amount not to exceed $4,000,000, for the period of September 10, 2024, through September 9, 2025, with each of the following contractors:
a. D. Burke Mechanical, Corp.
b. Mesa Energy Systems Inc.
9. Grant discretionary authority to the Director of the Project and Facilities Management Department, Chief of Project Management, Supervising Project Managers, and Project Managers to approve any and all plans, specifications, and project descriptions for projects performed by Job Order Contract contractors, including, but not limited to, building repairs/remodels, parking lot repair, roadway rehabilitation, Americans with Disabilities Act upgrades, utility improvements, landscape, signage, roof rehabilitations, and electrical system improvements, as these individuals, at their discretion, shall determine if these are necessary.
10. Authorize the Director of the Project and Facilities Management Department, Chief of Project Management, or the Supervising Project Manager to issue individual job orders under the Job Order Contracts.
11. Authorize the Director of the Project and Facilities Management Department to accept the work when 100% complete and execute and file the Notice of Completion for Projects and Job Orders.
(Presenter: Don Day, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
This item will not result in the use of additional Discretionary General Funding (Net County Cost). These unencumbered contracts will be funded from projects approved as part of the Capital Improvement Program (CIP) or reimbursed from the departments who initiate projects with their own or other funding.
BACKGROUND INFORMATION
Public Contract Code Section 20128.5 authorizes the County to use Job Order Contract (JOC) Services to rapidly engage contractors to perform the repair, renovation, remodeling, or other repetitive work at existing public facilities utilizing a unit price structure. Experience with this process has shown that the JOC procurement method offers several advantages over traditional procurement methods for construction services which require development of detailed bid documents, advertisement of the project, and procurement of individual project-related construction contracts and approvals. The JOC method results in both time and cost savings.
The recommended contracts will allow the Project and Facilities Management Department (PFMD) to continue the savings of time, effort, and cost through the JOC program thereby achieving the County and Chief Executive Officer’s goals and objectives to operate in a fiscally-responsible and business-like manner and improve County government operations.
PROCUREMENT
On April 23, 2024 (Item No. 38), the Board of Supervisors (Board) authorized PFMD to advertise for competitive bids for 10 General Building JOC contracts with a value of $4,900,000 each, five General Engineering JOC Contracts with a value of $3,000,000 each, three Mechanical JOC contracts with a value of $3,000,000 each, three Demolition and Abatement JOC contracts with a value of $4,900,000 each, three Healthcare General Building JOC contracts with a value of $4,000,000 each, two Healthcare General Engineering JOC contracts with a value of $4,000,000 each, and three Healthcare Mechanical JOC contracts with a value of $4,000,000 each. On April 26, 2024, PFMD advertised for bids in the Daily Press, six Plan Rooms, and on the County’s Electronic Procurement Network (ePro) in accordance with the County’s formal bidding procedures. On May 15, 2024, 29 contractors attended the mandatory pre-bid meeting.
Bids received are based on the bid adjustment factor provided by each contractor, which the contractor multiplies against “pre-priced” unit costs (compiled in a project task catalog), which becomes part of the contract. In addition, the lowest bid is determined by a formula applied to the eight lowest bid factors submitted for the categories of General Building, General Engineering, Mechanical, and Demolition and Abatement or the four bid factors submitted for Healthcare General Building, Healthcare General Engineering, and Healthcare Mechanical, which vary based on the location, time of day, and response time required for the project. The adjustment factor represents all of the contractor’s costs (indirect and direct). Profit is not included in the pre-priced unit costs.
On June 12, 2024, the following nine bids were received for the General Building JOC:
|
Contractor |
Location |
Bid Factor |
|
Horizons Construction Company International, Inc. |
Orange, CA |
0.7995 |
|
PUB Construction, Inc. |
Diamond Bar, CA |
0.8570 |
|
Exbon Development, Inc. |
Garden Grove, CA |
0.9717 |
|
SJD&B, Inc. |
Walnut, CA |
0.9770 |
|
Dalke & Sons Construction, Inc. |
Riverside |
1.0447 |
|
Angeles Contractors, Inc. |
City of Industry |
1.0585 |
|
MIK Construction, Inc. |
Artesia, CA |
1.0615 |
|
Vincor Construction, Inc. |
Brea, CA |
1.2765 |
|
Dewberry Design-Builders, Inc. |
Cerritos, CA |
1.4486 |
PFMD recommends that the Board award a General Building JOC to all nine contractors, the lowest responsive and responsible bidders, in an amount not to exceed $4,900,000.
On June 12, 2024, the following six bids were received for the General Engineering JOC:
|
Contractor |
Location |
Bid Factor |
|
Horizons Construction Company International, Inc. |
Orange, CA |
0.7995 |
|
SJD&B, Inc. |
Walnut, CA |
0.8000 |
|
Angeles Contractor, Inc. |
City of Industry, CA |
0.8000 |
|
PUB Construction, Inc. |
Diamond Bar, CA |
0.8000 |
|
Exbon Development, Inc. |
Garden Grove, CA |
0.9092 |
|
MIK Construction, Inc. |
Artesia, CA |
1.1768 |
PFMD recommends that the Board award a General Engineering JOC to Horizons Construction Company International, Inc., SJD&B, Inc., Angeles Contractor, Inc., PUB Construction, Inc., and Exbon Development, Inc., the lowest responsive and responsible bidders, in an amount not to exceed $3,000,000.
On June 12, 2024, the following three bids were received for the Mechanical JOC:
|
Contractor |
Location |
Bid Factor |
|
D. Burke Mechanical Corp. |
Norco, CA |
0.9745 |
|
Athena Engineering, Inc. |
San Dimas, CA |
0.9777 |
|
Mesa Energy Systems, Inc. |
Irvine, CA |
0.9816 |
PFMD recommends that the Board award a Mechanical JOC to all three contractors, the lowest responsive and responsible bidders, in an amount not to exceed $3,000,000.
On June 12, 2024, the following two bids were received for the Demolition and Abatement JOC:
|
Contractor |
Location |
Bid Factor |
|
Integrated Demolition and Remediation, Inc. |
Anaheim, CA |
1.4950 |
|
Resource Environmental, Inc. |
Cerritos, CA |
1.4615 |
PFMD recommends that the Board award a Demolition and Abatement JOC to both contractors, the lowest responsive and responsible bidders, in an amount not to exceed $4,900,000.
On June 12, 2024, the following six bids were received for the Healthcare General Building JOC:
|
Contractor |
Location |
Bid Factor |
|
PUB Construction, Inc. |
Diamond Bar, CA |
0.9000 |
|
Exbon Development, Inc. |
Garden Grove, CA |
1.0980 |
|
Angeles Contractor, Inc. |
City of Industry, CA |
1.1360 |
|
SJD&B, Inc. |
Walnut, CA |
1.2100 |
|
MIK Construction, Inc. |
Artesia, CA |
1.2180 |
|
Horizons Construction Company International, Inc. |
Orange, CA |
1.3700 |
PFMD recommends that the Board award a Healthcare General Building JOC to PUB Construction, Inc., Exbon Development, Inc., and Angeles Contractors, Inc., the lowest responsive and responsible bidders, in an amount not to exceed $4,000,000.
On June 12, 2024, the following five bids were received for the Healthcare General Engineering JOC:
|
Contractor |
Location |
Bid Factor |
|
PUB Construction, Inc. |
Diamond Bar, CA |
0.8997 |
|
Angeles Contractor, Inc. |
City of Industry, CA |
1.0540 |
|
Exbon Development, Inc. |
Garden Grove, CA |
1.0980 |
|
Horizons Construction Company International, Inc. |
Orange, CA |
1.1100 |
|
MIK Construction, Inc. |
Artesia, CA |
1.2180 |
PFMD recommends that the Board award a Healthcare General Engineering JOC to PUB Construction, Inc. and Angeles Contractor, Inc., the lowest responsive and responsible bidders, in an amount not to exceed $4,000,000.
On June 12, 2024, the following two bids were received for the Healthcare Mechanical JOC:
|
Contractor |
Location |
Bid Factor |
|
D. Burke Mechanical Corp. |
Norco, CA |
1.2820 |
|
Mesa Energy Systems |
Irvine, CA |
1.5876 |
PFMD recommends that the Board award a Healthcare Mechanical JOC to both contractors, the lowest responsive and responsible bidders, in an amount not to exceed $4,000,000.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Daniel Pasek, Deputy County Counsel, 387-5455) on July 31, 2024; Purchasing (Leo Gomez, Purchasing Manager, 387-2063) on August 1, 2024; (Robert Gilliam, Chief of Project Management, 387-3072) on August 2, 2024; Finance (Garrett Baker, Administrative Analyst, 387-5423) on August 26, 2024; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on August 26, 2024.