REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
November 5, 2024
FROM
DON DAY, Director, Project and Facilities Management Department
ANDREW GOLDFRACH, ARMC Chief Executive Officer, Arrowhead Regional Medical Center
SUBJECT
Title
Amendment to the Construction Contract with Healthcare Design & Construction LLC, for the Arrowhead Regional Medical Center Behavioral Health Adolescent Unit in Colton
End
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to Contract No. 24-836 with Healthcare Design & Construction LLC, for the Arrowhead Regional Medical Center Behavioral Health Adolescent Unit in Colton, updating the scope of work to include an accelerated schedule, and increasing the contract amount by $553,287, from $6,758,654 to $7,311,941, with no change to the contract term of September 10, 2024, through May 24, 2025.
(Presenter: Don Day, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve ARMC County Hospital Operations.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional discretionary General Funding (Net County Cost). The Arrowhead Reginal Medical Center (ARMC) Behavioral Health Adolescent Unit Project (Project) budget of $15,000,000 (WBSE 10.10.1207) is funded with ARMC Enterprise Funds and is part of the 2024-25 Capital Improvement Program budget.
BACKGROUND INFORMATION
Approval of this Amendment will address the compensation necessary for an accelerated schedule not included in the original bid documents for the ARMC Behavioral Health Adolescent Unit (Project). Amendment No. 1 encompasses design changes due to unforeseen circumstances requiring revised site logistics plans, trailer staging, and facility access. The updated scope of work also includes additional weekend work needed to maintain the same end date, to meet grant funding deadlines, labor, materials, and equipment to provide additional infrastructure, fencing, and a larger trailer space for the revised logistics plan; and equipment for a revised project entryway for construction to maintain safety and security of the workers, staff, and patients.
To ensure the project remains eligible for grant funding, it must be completed by May 24, 2025. Upon commencement of the scope of work, unforeseen conditions were discovered that would result in delays to the completion date. To meet the original completion date and thus ensure funding eligibility was maintained, proactive measures are needed. In particular, these unforeseen factors revealed that the hospitals’ operations could not accommodate the logistics required for a project of this scale. The heavy use of the elevator and lobby by various trades was identified as a patient safety concern that could have a negative impact on the hospitals’ staff’ operations.
|
Description |
Amount |
|
Revised Accelerated Schedule |
$439,603 |
|
Revised Site Logistics and Infrastructure |
$75,353 |
|
Temporary Construction Entrance |
$38,331 |
|
Total Project Budget |
$553,287 |
Contract No. 24-836 was awarded on September 10, 2024, to Healthcare Design & Construction LLC for $6,758,654, with a construction schedule to end May 24, 2025. Amendment No. 1 introduces an increase of $553,287, or 8.1% of the original contract value. This Amendment addresses the need for a revised accelerated schedule.
On April 9, 2024, (Item No. 34), the Board of Supervisors (Board) authorized the Project and Facilities Management Department (PFMD) to advertise for competitive bids for the Project. On April 12, 2024, PFMD advertised in the Daily Press, six Plan Rooms, and on the County’s Electronic Procurement Network (ePro), via Request for Proposals (RFP) No. ANE223-ANE2C-5357. On June 20, 2024, six bids were received.
On September 10, 2024 (Item No. 41), the Board awarded a $6,758,654 construction contract to Healthcare Design & Construction LLC, the lowest responsive and responsible bidder.
The increased cost described in the background section is attributable to the requirement for an expedited work schedule that was not accounted for in the original bid documents with no impact to the construction end date of May 24, 2025. Therefore, no additional procurement activities are required.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Kaleigh Ragon, Deputy County Counsel, 387-5455) on October 24, 2024; Arrowhead Regional Medical Center (Andrew Goldfrach, ARMC Chief Executive Officer, 580-6170) on October 24, 2024; Purchasing (Leo Gomez, Purchasing Manager, 387-2063) on October 24, 2024; Project and Facilities Management (Don Day, Director, 387-5006) on October 24, 2024; Finance (Yael Verduzco, Principal Administrative Analyst, 387-5285) on October 25, 2024; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on October 24, 2024.
(GS: 693-0220)