REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
December 3, 2024
FROM
SHANNON D. DICUS, Sheriff/Coroner/Public Administrator
SUBJECT
Title
Grant Award from the City of Riverside - Office of Emergency Management for the Fiscal Year 2023 Urban Areas Security Initiative
End
RECOMMENDATION(S)
Recommendation
1. Accept grant award in the amount of $145,236 from the City of Riverside - Office of Emergency Management for Fiscal Year 2023 Urban Area Security Initiative funding, with a retroactive grant performance period of September 1, 2023 through January 1, 2026, for the purchase of six tactical robots, for a total amount of $127,411, and five Fatality Management Global Positioning Systems, for a total amount of $17,825.
2. Approve Memorandum of Understanding with the City of Riverside - Office of Emergency Management regarding the Fiscal Year 2023 Urban Area Security Initiative grant funding terms and conditions.
3. Adopt the Proof of Authority, as required by the Memorandum of Understanding with the City of Riverside - Office of Emergency Management, in which the Board of Supervisors, on behalf of the County, agrees to the following:
a. Any liability arising out of the performance of the Memorandum of Understanding shall be the responsibility of the County and the Board of Supervisors.
b. Grant funds shall not be used to supplant expenditures controlled by the Board of Supervisors.
c. The official executing the Memorandum of Understanding is, in fact, authorized to do so.
4. Adopt Resolution authorizing the Chair of the Board, Chief Executive Officer, the Sheriff/Coroner/Public Administrator, or Undersheriff to proceed with the following actions in relation to the Fiscal Year 2023 Urban Area Security Initiative grant award:
a. Execute and file with the City of Riverside - Office of Emergency Management documents needed for grant award acceptance, including the Memorandum of Understanding, subject to review by County Counsel.
b. Act as signatories for reimbursement claims, performance reports, and other documents required to administer the grant.
c. Execute any non-substantive grant amendments, subject to review by County Counsel.
5. Authorize the Sheriff/Coroner/Public Administrator and/or Undersheriff to execute and submit the grant award letter to the City of Riverside - Office of Emergency Management in order to secure the grant funding.
6. Approve the purchase of the following unbudgeted fixed assets to aid in the operations conducted by the Sheriff/Coroner/Public Administrator’s Specialized Enforcement Division:
a. Four Tactical Robots for a total amount of $61,145
b. Two Tactical Robots for a total amount of $66,266
7. Direct the Sheriff/Coroner/Public Administrator and/or Undersheriff to transmit the grant award letter, Memorandum of Understanding, and any non-substantive amendments, in relation to this grant award, to the Clerk of the Board of Supervisors within 30 days of execution.
8. Authorize the Auditor-Controller/Treasurer/Tax Collector to post adjustments to the Sheriff/Coroner/Public Administrator’s 2024-25 budget, as detailed in the Financial Impact section (Four votes required).
(Presenter: Kelly Welty, Chief Deputy Director, 387-3760)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). The Fiscal Year 2023 Urban Areas Security Initiative (UASI) grant award, in the amount of $145,236, will provide funding to purchase six tactical robots and five Fatality Management Global Positioning Systems (GPS). No matching funds are required.
The Sheriff/Coroner/Public Administrator (Department) requests the Auditor-Controller/Treasurer/Tax Collector post the following adjustments to the 2024-25 budget, as detailed below:
|
Fund Center |
Commitment Item |
Description |
Action |
Amount |
|
4438001000 |
54404040 |
Equipment |
Increase |
$127,411 |
|
4438001000 |
52002130 |
Non-Inventoriable Equipment |
Increase |
$17,825 |
|
4438001000 |
40509094 |
Federal-Grants |
Increase |
$145,236 |
BACKGROUND INFORMATION
Since its inception in 2003, the intent of the UASI program has been to enhance regional preparedness in major metropolitan areas. UASI program funds address the unique planning, organization, equipment, training, and response exercise needs of high-threat, high-density urban areas and assist in building capacity to prevent against, mitigate, respond to, and recover from acts of terrorism.
Eligible candidates for the Fiscal Year 2023 UASI program have been determined by an analysis of relative risk of terrorism faced by the 100 most populous metropolitan areas in the United States. A total of 31 urban areas are eligible for funding under the Fiscal Year 2023 UASI program, including the Riverside-San Bernardino-Ontario Urban Area, administered by the City of Riverside’s Office of Emergency Management (City). The UASI Approval Authority, comprised of Riverside, San Bernardino, and Ontario City Managers, the Riverside County Executive Officer (CEO), and the San Bernardino County CEO, recommend projects for funding and submit them to the California Office of Emergency Services for final approval.
On October 24, 2022, the Department submitted a proposal to the City to fund the purchase of six tactical robots, totaling $127,411, and five Fatality Management GPS, totaling $17,825, with Fiscal Year 2023 UASI funding.
On October 2, 2024, the Department received an award letter from the City announcing that available funds from the California Office of Emergency Services, in the amount of $145,236, had been approved to acquire the requested equipment, with an overall performance period of September 1, 2023, through January 1, 2026. The request for acceptance of the grant award is being submitted at the first available Board of Supervisor’s (Board) meeting upon completion of the legal, financial, and operational review process.
Approval of these items will allow the Department to accept the Fiscal Year 2023 UASI grant award and purchase six tactical robots for the Department’s Specialized Enforcement Division (SED) and five Fatality Management GPS for the Coroner Division. All resources acquired through this award will enhance and strengthen the Department’s fight against domestic and international terrorism and assist the Coroner with performing death investigations.
Pursuant to County Policy 05-13, the Board must approve acceptance of all grant awards. County Counsel and Risk Management have reviewed and provided input on the proposed MOU.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Grace B. Parsons, Deputy County Counsel, 387-5455) on November 5, 2024; Auditor-Controller/Treasurer/Tax Collector (Charlene Huang, Manager, 382-7022) on November 4, 2024; Risk Management (Gregory Ustaszewski, Staff Analyst, 396-9008) on November 6, 2024; Finance (Erika Rodarte, Administrative Analyst, 387-4919) on November 7, 2024; and County Finance and Administration (Robert Saldana, Deputy Executive Officer, 387-5423) on November 15, 2024.