REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
December 16, 2025
FROM
SHANNON D. DICUS, Sheriff/Coroner/Public Administrator
SUBJECT
Title
Amendment to Contract with Dana Safety Supply, Inc. for Vehicle Safety Equipment Installation and Removal Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to Contract No. 4400028943 with Dana Safety Supply, Inc. for the provision of vehicle safety equipment installation and removal services, increasing the contract amount by $450,000, from $200,000 to a new total amount not to exceed $650,000, with no change to the contract term of July 21, 2025 through June 30, 2026.
(Presenter: Carolina Mendoza, Chief Deputy Director, 387-0640)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The aggregate amount of $650,000 for Contract No. 4400028943 (Contract) with Dana Safety Supply, Inc. (Dana Safety), for vehicle safety equipment installation and removal services will be funded within the Sheriff/Coroner/Public Administrator’s (Department) 2025-26 budget.
BACKGROUND INFORMATION
The Department’s Automotive Division acquires between 200 and 300 vehicles per year that require specific safety equipment, such as emergency lightbars, radios, computer mounts, etc., that may require fabrication, removal from existing vehicles, installation on new vehicles, or a combination thereof.
On July 23, 2025, the Purchasing Department approved the Contract with Dana Safety in an amount not to exceed $200,000 for the provision of vehicle safety equipment installation and removal services for the period of July 21, 2025 through June 30, 2026, with the option to extend the Contract by one additional two-year period, or two additional one-year periods.
In October 2025, the Department was notified that Dana Safety purchased the operations of a current equipment installation and removal contracted vendor that previously performed a portion of the County’s vehicle upfitting and de-installation workload. As a result, all work previously distributed between two vendors shifted solely to Dana Safety. This consolidation significantly increased Dana Safety’s workload and, in turn, increased overall costs as the Department continued efforts to bring the fleet into compliance with policy and state law.
Approval of this item will increase the maximum amount of Contract No. 4400028943 by $450,000, to a new not to exceed amount of $650,000, and will allow Dana Safety to continue the provision of vehicle safety equipment installation and removal services through June 30, 2026.
PROCUREMENT
County Policy 11-04 requires departments to obtain Board of Supervisors approval for any contract exceeding $200,000 annually. This contract is non-exclusive and may be terminated by either party upon 30 days’ advanced written notice.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Grace B. Parsons, Deputy County Counsel, 387-5455) on November 18, 2025; Purchasing (Jason Cloninger, Lead Buyer, 387-0321) on November 17, 2025; and County Finance and Administration (Erika Rodarte, Administrative Analyst, 387-4919) on November 29, 2025.