REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
REPORT/RECOMMENDATION TO THE BOARD OF DIRECTORS
OF THE SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT
AND RECORD OF ACTION
September 10, 2024
FROM
LUTHER SNOKE, Chief Executive Officer, County Administrative Office
DAN MUNSEY, Fire Chief/Fire Warden, San Bernardino County Fire Protection District
SUBJECT
Title
Fiscal Year 2023 Homeland Security Grant Acceptance
End
RECOMMENDATION(S)
Recommendation
1. Acting as the governing body of San Bernardino County:
a. Accept Grant (Grant Award No. 2023-0042) in the amount of $2,161,778 from the California Governor’s Office of Emergency Services for the Fiscal Year 2023 Homeland Security Grant Program, of which San Bernardino County will retain $1,335,904 and the remaining $825,874 will be distributed to various grant subrecipients, to continue San Bernardino County’s efforts in preventing, preparing for, protecting against, responding to, and recovering from acts of terrorism, with a grant performance period of September 1, 2023 through May 31, 2026.
b. Approve the Subrecipient Assurances template to be entered into between San Bernardino County and all grant subrecipients for Grant Award No. 2023-0042.
c. Authorize the Director of Emergency Management to sign Subrecipient Assurances with all grant subrecipients and any other documents necessary to secure Grant Award No. 2023-0042.
2. Acting as the governing body of San Bernardino County Fire Protection District:
a. Accept subrecipient grant award in the amount of $138,151, which is part of the $2,161,778 Grant Award No. 2023-0042 received by San Bernardino County from the California Governor’s Office of Emergency Services for the Fiscal Year 2023 Homeland Security Grant Program, to continue San Bernardino County Fire Protection District’s efforts in preventing, preparing for, protecting against, responding to, and recovering from acts of terrorism, with a grant performance period of September 1, 2023 through May 31, 2026.
b. Approve Subrecipient Assurances with San Bernardino County for Grant Award No. 2023-0042.
c. Authorize the Fire Chief/Fire Warden to sign the Subrecipient Assurances with San Bernardino County and any other documents necessary to secure subrecipient Grant Award No. 2023-0042.
d. Direct the Fire Chief/Fire Warden to transmit the fully executed Subrecipient Assurances to the Secretary of the Board of Directors within 30 days of execution.
(Presenter: Crisanta Gonzalez, Director, 356-3988)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
Focus on Recovery and Resiliency Following Major Emergency Responses such as the December 2, 2015 Terrorist Attack (SB Strong) and the Global COVID-19 Pandemic.
FINANCIAL IMPACT
Approval of this item will not result in the use of additional Discretionary General Funding (Net County Cost). Of the $2,161,778 awarded to San Bernardino County, various County departments will receive $1,335,904, and the remaining $825,874 will be distributed to grant subrecipients as reflected in the following table:
|
Jurisdiction |
Allocation Amount |
|
County Departments: |
|
|
Office of Emergency Services |
$569,728 |
|
Office of Emergency Services/Registrar of Voters |
$64,854 |
|
Public Health |
$150,148 |
|
Sheriff/Coroner/Public Administrator |
$551,174 |
|
Subrecipients: |
|
|
Cities/Towns |
$600,811 |
|
Consolidated Fire Agencies, Joint Powers Authority (CONFIRE) |
$86,912 |
|
San Bernardino County Fire Protection District |
$138,151 |
|
Total: |
$2,161,778 |
No matching funds are required with this grant. Any budget adjustments pertaining to the grant will be submitted to the Board of Supervisors/Board of Directors (Board) for approval in a future item, if needed.
BACKGROUND INFORMATION
The San Bernardino County Operational Area (OA) was established to manage and coordinate emergency preparedness efforts among San Bernardino County’s (County) 24 cities and towns, Board, and self-governed special districts, state/federal agencies, and others. In 1995, the County’s Office of Emergency Services (OES) was designated as the lead agency for the OA through approval of Agreement No. 95-840. The OA has annually received Homeland Security Grant Program (HSGP) funds to strengthen the region’s homeland security preparedness in relation to terrorism since the onset of the program. The OA is responsible for allocating these funds to participating agencies within the OA.
Proposed projects for Fiscal Year (FY) 2023 HSGP funding were collected by OES from participating OA jurisdictions. On January 18, 2023, the OA’S Approval Authority, which consists of the County Public Health Officer, the San Bernardino County Fire Protection District Fire Chief/Fire Warden, a Municipal Fire Chief selected by the OA Fire Chiefs, the County Sheriff/Coroner/Public Administrator, and a Chief of Police selected by the OA Police Chiefs, met and voted to approve a list of projects for submittal, therefore fulfilling the grant requirement that the OA’s appointed representatives have “final approval of the OA’s application for HSGP funds.”
On January 9, 2024 (Item No. 11), the Board authorized submission of a grant application to Cal OES for the FY 2023 HSGP. The application requested grant funding in the amount of $2,161,778 for various projects, as approved by the OA’s Approval Authority, to continue the County’s efforts in preventing, preparing for, protecting against, responding to, and recovering from acts of terrorism.
On May 29, 2024, OES received notification from Cal OES that the FY 2023 HSGP application was approved in the requested amount of $2,161,778. Pursuant to County Policy 05-13, Board approval is needed to accept the grant award. The performance period of this grant is retroactive to September 1, 2023 through May 31, 2026. Because the application submission deadline was after the performance period start day, this grant is consistently retroactive. County OES applied for the grant on January 25, 2024.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Grace Parsons, Deputy County Counsel, 387-5455) on July 29, 2024; County Counsel (Richard Luczak, Deputy County Counsel, 387-5455 on July 29, 2024; Finance (Carl Lofton, 387-5404 and Ivan Ramirez, 387-4020, Administrative Analysts) on August 5, 2024; and County Finance and Administration (Robert Saldana, Deputy Executive Officer, 387-5423) on August 6, 2024.