REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
September 10, 2024
FROM
ANDREW GOLDFRACH, ARMC Executive Chief Officer, Arrowhead Regional Medical Center
SUBJECT
Title
Amendment to Agreement with American Burn Association for Registry Cloud-Based Software
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to License Agreement No. 23-320 with American Burn Association for access to the Burn Care Quality Platform full registry cloud-based software, adding a Statement of Work for the migration of historical data to the Burn Care Quality Platform, and increasing the total contract amount by adding a one-time payment of $4,500 to the annual contract amount of $5,500, with no change to term of January 1, 2023 and automatically renewing annually until terminated by either party.
(Presenter: Andrew Goldfrach, ARMC Chief Executive Officer, 580-6150)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The one-time cost of $4,500 is funded by the State Medi-Cal, Federal Medicare, private insurances, and other departmental revenue. Funding sources may change in the future pending any legislative activity related to the repeal and/or replacement of the Affordable Care Act. Adequate appropriation and revenue have been included in the Arrowhead Regional Medical Center (ARMC) 2024-25 budget.
BACKGROUND INFORMATION
ARMC contracts with the American Burn Association (ABA) to access the Burn Care Quality Platform (BCQP) full registry cloud-based software. Patient data is entered directly into this registry, which collects the data and provides insight on burn care for patients. This platform provides reports designed to improve the quality and cost of burn care by collecting and exchanging information about burn injuries and outcomes.
ARMC has a subscription with ESO Solutions to collect similar data, which will expire December 31, 2024. The Statement of Work (SOW) will facilitate the historical data migration from ESO Solutions database to the BCQP, which ARMC is now using. By migrating the data, historical and current patient data will be located in one database. ARMC will continue to retain invaluable patient data that has been collected over the years. This will allow ARMC to continue to track patients from prior encounters through the transition to BCQP. The BCQP database is utilized to benchmark against other burn facilities and can contribute to improving care for burn patients. The migration is expected to be completed by December 2024, when ARMC will no longer utilize ESO Solutions database for burn care data.
On May 9, 2023 (Item No. 8), as the result of a non-competitive procurement, the Board of Supervisors (Board) approved License Agreement No. 23-320 with ABA, including non-standard terms, for access to the BCQP full registry cloud-based software, in the annual amount of $4,500 for the retroactive term effective January 1, 2023, and automatically renewing annually until terminated by either party, and Business Associate Agreement No. 23-321 with ABA, including non-standard terms, for the retroactive period of January 1, 2023, and continuing for so long as ABA creates, uses, discloses, maintains, transmits or receives Personal Health Information from ARMC.
On February 6, 2024 (Item No. 10), the Board approved Amendment No. 1 to License Agreement No. 23-320 with ABA for access to the BCQP full registry cloud-based software, updating agreement language to indicate that applicable fees will be invoiced on an annual basis, and increasing the annual amount from $4,500 to $5,500, with no change to the contract term effective January 1, 2023, and automatically renewing upon payment of the annual fee.
ARMC recommends approval of the SOW to provide for the safety and health of patients in need of burn care by accessing historical and current patient data to improve patient outcomes.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Bonnie Uphold, Supervising Deputy County Counsel, 387-5455) on August 8, 2024; Purchasing (Veronica Pedace, Buyer III, 387-2464) on August 8, 2024; ARMC Finance (Chen Wu, Finance and Budget Officer, 580-3165) on August 16, 2024; Finance (Jenny Yang, Administrative Analyst, 387-4884) on August 19, 2024; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387- 5423) on August 21, 2024.