REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 18, 2025
FROM
DON DAY, Director, Project and Facilities Management Department
SUBJECT
Title
On-Call Consultant Agreements for Special Inspections and Material Testing Services
End
RECOMMENDATION(S)
Recommendation
Approve contracts with the following vendors, each in an amount not to exceed $2,000,000, to provide on-call professional special inspections and material testing services on an as-needed basis, effective June 18, 2025 through May 22, 2028:
1. Fenagh Engineering and Testing
2. Atlas Technical Consultants LLC
3. Certerra RMA Group
4. Twining, Inc.
(Presenter: Don Day, Director, 387-5000)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The on-call professional services, such as special inspection and material testing for numerous current and future Capital Improvement Program (CIP) projects at Arrowhead Regional Medical Center (ARMC), are fully funded within the individual project budgets, as approved by the Board of Supervisors (Board). If approved, these agreements will support a variety of CIP projects with funding from various departmental sources.
BACKGROUND INFORMATION
Since its inception in July 2005, the on-call consultant process has provided expert services for numerous CIP projects. The availability of on-call services allows the Project and Facilities Management Department (PFMD) to accelerate the selection of design, engineering, or construction related professional services, resulting in valuable savings of time and cost in the overall design/construction timeline, thereby improving the delivery of much needed projects.
This category of on-call professional service contracts is a result of revised Policy Intent Notice (PIN) 58, implementing the Office of Statewide Health Planning and Development (OSHPD) Preapproved Agency for tests and special inspections set forth by the Department of Healthcare Access and Information (HCAI). Approval of the four on-call special inspection and material testing agreements will allow PFMD to adhere to the requirements of PIN 58.
The project services of $200,000 or less will be assigned by direct selection, and project services in excess of $200,000 will be selected following submission of project proposals and evaluation of submittals from on call consultants for the category of special inspection and material testing. Selection may be made on a lowest price basis where required by the funding source.
PROCUREMENT
On February 28, 2025, Request for Proposals (RFP) No. ANE125-AE-5782 was released through the County’s electronic procurement network to solicit proposals for on-call Special Inspection and Material Testing professional services.
A selection committee, comprised of personnel from PFMD, was established to review the responses according to the RFP selection criteria and County Policies 11-04, 11-04SP1 and 11-04SP3. Proposals were graded by the committee using the following criteria:
• Responsiveness to the RFP
• Professional reputation of firm
• Experience with providing requested services to public agencies
• Experience with publicly bid projects
• Adequacy of staff/sub-consultants
• Satisfaction of current/past clients
• Proven experience in meeting schedules
On April 9, 2025, the following 12 bids were received for RFP No. ANE125-AE-5782:
|
Contractor |
Location |
|
Fenagh Engineering and Testing |
Rancho Cucamonga, CA |
|
Certerra RMA Group |
Rancho Cucamonga, CA |
|
Atlas Technical Consultants |
Whittier, CA |
|
Twining |
Riverside, CA |
|
AESCO |
Huntington Beach, CA |
|
Terracon |
Colton, CA |
|
Verdantes |
Irvine, CA |
|
Earth Systems Fee Proposal |
San Luis Obispo, CA |
|
Caltech Labs, Inc. |
Brea, CA |
|
Geocon West, Inc. |
Loma Linda, CA |
|
Hilltop Geotechnical |
San Bernardino, CA |
|
Koury Engineering & Testing, Inc. |
Chino, CA |
Denial of Award and Notice of Intent to Award (NOIA) letters were mailed via the United States Postal Service, the week of April 28, 2025. Proposers had 10 calendar days, from the date of issuance of the NOIA, to submit a formal protest in writing to the Purchasing Department. No protests were received.
After completion of the evaluation and ranking of the proposal responses, PFMD is recommending award of on-call professional services agreements to four firms, detailed in the recommendation, each for a term of June 18, 2025, through May 22, 2028, to provide special inspection and material testing professional services for CIP projects at ARMC on an as-needed/as-requested basis.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Kaleigh Ragon, Deputy County Counsel) on May 15, 2025; Arrowhead Regional Medical Center (Andrew Goldfrach, Chief Executive Officer) on June 5, 2025; Purchasing (Ariel Gill, Supervising Buyer, 387-2070) on May 20, 2025; Project and Facilities Management (Arham Limoochi, Supervising Project Controls Manager, 387-5000) on May 20, 2025; Finance (Eduardo Mora, Administrative Analyst, 387-4376) on May 27, 2025; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on May 28, 2025.