REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
September 24, 2024
FROM
ANDREW GOLDFRACH, ARMC Chief Executive Officer, Arrowhead Regional Medical Center
SUBJECT
Title
Amendment with First Databank, Inc. for the Epic Willow Outpatient Dispensing Services
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 to Agreement No. 4400025558 with First Databank, Inc., for the provision of licenses to the Epic Willow outpatient dispensing software solution, and increasing the total not-to-exceed amount by $500,000, from $200,000 annually to a total contract amount not-to-exceed $1,500,000, with no change to the term of July 1, 2024 through June 30, 2029.
(Presenter: Andrew Goldfrach, ARMC Chief Executive Officer, 580-6150)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The cost of $1,500,000 is funded by State Medi-Cal, Federal Medicare, private insurances, and other departmental revenue. Funding sources may change in the future pending any legislative activity related to the repeal and/or replacement of the Affordable Care Act. Adequate appropriation and revenue have been included in the Arrowhead Regional Medical Center (ARMC) 2024-25 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
On June 27, 2024, as a result of a non-competitive procurement, the Purchasing Agent executed Agreement No. 440002558 (Agreement) with First Databank, Inc. (FDB). The Agreement was for an amount not-to-exceed $200,000 annually, beginning July 1, 2024 through June 30, 2029, for access to FDB’s Epic inpatient dispensing software solution to support and regulate the distribution of medication to patients and assist in clinical screening from within the hospital pharmacy system.
Amendment No. 1 (Amendment) to the Agreement will allow ARMC to purchase licenses for First Databank, Inc.’s (FDB) Epic Willow outpatient dispensing software solution, a new service to ARMC, to assist in the clinical screening and regulating of the distribution of medication to patients in outpatient clinics and hospital outpatient pharmacy. The purchase of FDB’s Epic Willow outpatient dispensing software solution also includes access to FDB’s Medication component, which ARMC did not have access to before. The Medication component will generate multilingual signs and labels in outpatient clinic pharmacies or hospital outpatient pharmacies to patients at the point of dispensing. FDB software components are accessed via Epic, ARMC’s electronic health record system.
ARMC recommends approval of the Amendment, to provide for the safety, health and social service needs of County residents and allow continued patient care.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Bonnie Uphold, Supervising Deputy County Counsel, 387-5455) on August 30, 2024; Purchasing (Veronica Pedace, Buyer III, 387-2464) on August 30, 2024; Finance (Chen Wu, Finance Budget Officer, 580-3165) on August 30, 2024; Finance (Jenny Yang, Administrative Analyst, 387-4884) on August 30, 2024; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on September 9, 2024.