REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 11, 2024
FROM
BRADLEY GATES, Director, Workforce Development Department
SUBJECT
Title
Travel Request for Workforce Development Board Members to Attend the California Workforce Association Meeting of the Minds Conference in Monterey, California
End
RECOMMENDATION(S)
Recommendation
Approve travel for five Workforce Development Board members to attend the California Workforce Association Meeting of the Minds Conference in Monterey, California from September 3, 2024 through September 5, 2024, with travel initiating on September 2, 2024, at a total estimated cost of $12,280.
(Presenter: Bradley Gates, Director, 387-9856)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Create, Maintain and Grow Jobs and Economic Value in the County.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The total estimated cost of travel and attendance at the California Workforce Association Meeting of the Minds Conference (Conference) is $12,280, for a per traveler cost of $2,456, which will be funded through the Workforce Innovation and Opportunity Act (WIOA). The three-day Conference includes breakfast for attendees. Estimated travel costs are outlined in the following chart:
|
Expense |
Amount |
|
Airfare: five members x $485 |
$2,425 |
|
Lodging: ($245/night (including tax) x three nights) five members x $735 |
$3,675 |
|
Registration: five members x $848 |
$4,240 |
|
Meals: ($11 Breakfast x one; $15 Lunch x three; $24 Dinner x three) five members x $128 |
$640 |
|
Airport Parking: ($15/day x four days) five members x $60 |
$300 |
|
Other Costs (taxes, tips, taxi): ($50/day x four days) five members x $200 |
$1,000 |
|
Total |
$12,280 |
Airfare expenses include roundtrip travel from Ontario Airport to Monterey Airport. Flying into Monterey Airport rather than other destination airports was determined to be the most cost-effective option, as it eliminates the cost of rental vehicles, gas, and hotel parking, as these would not be required.
Sufficient appropriation and revenue have been included in the Workforce Development Department’s (WDD) 2024-25 budget (571-2260).
BACKGROUND INFORMATION
WDD is requesting approval for five members of the Workforce Development Board (WDB) to attend the Conference from September 3, 2024 through September 5, 2024, in Monterey, California, with members traveling and arriving on September 2, 2024. During the Conference, WDB members will be given the opportunity to meet with workforce development professionals and leaders from business, government, labor, and education, to gain insights about the current state of California’s workforce system. By attending the Conference, the WDB members will gain skills and become equipped to build competitive capacity for the local economy by addressing the needs of businesses and career seekers and refining the workforce system within the region. Additionally, they will learn best practices that will ensure their ability to shape the strategic direction of the County workforce system.
Section 13.0618 of the County Code requires Board of Supervisor approval of travel and expense reimbursement for members of all County boards, commissions, and committees.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Sophie A. Curtis, Deputy County Counsel, 387-5455) on May 2, 2024; Finance (Carl Lofton, Administrative Analyst, 387-5404) on May 22, 2024; and County Finance and Administration (Robert Saldana, Deputy Executive Officer, 387-5423) on May 22, 2024.