REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
June 18, 2025
FROM
ANDREW GOLDFRACH, ARMC Chief Executive Officer, Arrowhead Regional Medical Center
SUBJECT
Title
Contract with Certified Medical Sales, LLC for Medical Gas Maintenance and Repair Services
End
RECOMMENDATION(S)
Recommendation
Approve Contract with Certified Medical Sales, LLC for regular preventative maintenance and non-routine repair services to the medical air compressors and waste anesthesia gas systems in the amount not-to-exceed $1,240,000, for the five-year period of July 15, 2025, through July 14, 2030.
(Presenter: Andrew Goldfrach, ARMC Chief Executive Officer, 580-6150)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The cost of $1,240,000 is funded by State Medi-Cal, Federal Medicare, private insurances, and other departmental revenue. Funding sources may change in the future pending any legislative activity related to the repeal and/or replacement of the Affordable Care Act. Adequate appropriation and revenue have been included in the Arrowhead Regional Medical Center (ARMC) 2025-26 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
The Contract with Certified Medical Sales, LLC (CMS) will allow for the provision of regular preventative maintenance and unexpected repairs of medical air compressors and waste anesthesia gas (WAG) systems at ARMC. These systems serve as a critical component of ARMC life support systems by delivering purified air to and removing WAG from all patient operation and surgery rooms. Medical air and WAG systems require strict scheduled maintenance and continuous monitoring by a licensed contractor to maintain compliance with all State and Federal laws.
ARMC recommends approval of the Contract for the safety, health and services needs of County residents through ensuring that ARMC has appropriate preventative maintenance and unforeseen repair services for the medical gas compressors and WAG systems at the hospital.
PROCUREMENT
The County Administrative Office approved and authorized the release of Request for Proposals (RFP) No. ARMC125-ARMC-5761 on February 24, 2025. The RFP was posted on the County’s Electronic Procurement Network (ePro).
One company submitted a proposal in response to the RFP. The company name and location is as follows:
|
Agency |
Agency Address |
|
Certified Medical Sales, LLC |
41587 Grand View Drive Murrieta, CA 92562 |
Evaluation of the proposal was completed by a committee comprised of representatives from the ARMC Facilities Management Department. The evaluation committee determined, based on their proposal, that CMS meets the needs of the County.
The Purchasing Department supports this competitive procurement based on the solicitation mentioned above.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Charles Phan, Supervising Deputy County Counsel, 387-5455) on May 23, 2025; Purchasing (Veronica Pedace, Buyer III, 387-2464) on May 23, 2025; ARMC Finance (Chen Wu, Finance Budget Officer, 580-3165) on May 27, 2025; Finance (Jenny Yang, Administrative Analyst, 387-4884) on May 29, 2025; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on June 2, 2025.