REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
January 27, 2026
FROM
BEAHTA R. DAVIS, Director, Regional Parks Department
SUBJECT
Title
Revenue Interim Use Permit with International Brotherhood of Electrical Workers Local No. 47 for a Picnic at Prado Regional Park
End
RECOMMENDATION(S)
Recommendation
Approve Revenue Interim Use Permit with the International Brotherhood of Electrical Workers Local No. 47, for the exclusive use of a portion of the Prado Regional Park to hold a picnic event, for the amount of $63,450, for the period of October 7, 2026 through October 11, 2026.
(Presenter: Beahta R. Davis, Director, 387-2340)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item does not require the use of Discretionary General Funding (Net County Cost). Under this Revenue Interim Use Permit (Permit), the International Brotherhood of Electrical Workers Local No. 47 (Permittee) will pay the Regional Parks Department (Department) a total of $63,450, as detailed in the table below. All fees charged to the Permittee are consistent with the 2025-26 Board of Supervisors (Board) approved fee schedule.
|
Fee |
Amount |
|
Contract Preparation Fee |
$200 |
|
Peacock Shelter for four days, at a rate of $250 per day |
$1,000 |
|
Red-Tailed Hawk Shelter for four days, at a rate of $250 per day |
$1,000 |
|
Blue Heron Shelter for four days, at a rate of $250 per day |
$1,000 |
|
Full park closure for one day |
$50,000 |
|
75 full hook-up camping sites for two nights at a rate of $55 per site per day |
$8,250 |
|
Ten Tent Group Camp sites for two nights, at a rate of $100 per site per day |
$2,000 |
|
Total |
$63,450 |
The Permittee will also submit a $21,150 refundable deposit to be used for any possible damage incurred to County property due to the Permittee’s use of Prado Regional Park (Park). The Permittee will be responsible for obtaining all necessary permits, licenses, and applicable approvals, as well as security and obtaining the required insurance for the Permittee’s annual company picnic (Event). Adequate appropriation and revenue will be included in the Department’s 2026-27 recommended budget.
BACKGROUND INFORMATION
The Department operates and maintains eight regional parks, including the Park in the City of Chino, and provides for the rental of park property through Board approved fees. The recommended Permit between the Department and the Permittee allows for a full park rental on Saturday, October 10, 2026, for the Event from 11:00 AM to 5:00 PM; with related set-up on Wednesday, October 7, 2026 until Friday, October 9, 2026, from 7:30 AM to 7:00 PM; and tear-down on Sunday, October 11, 2026, from 7:30 AM. to 5:00 PM; whereby the Department will receive a minimum of $63,450 in revenue for the use of the Park and a refundable deposit in the amount of $21,150 following inspection of the area used. The Permittee has been using the Park for an annual company picnic since 2017. The Permittee will have exclusive use of the Park to hold this Event for their employees and their families. The Event will include food, games, and activities.
This recommended Permit aligns with the County and Chief Executive Officer’s goal and objective to operate in a fiscally-responsible and business-like manner by allowing the Department to leverage its amenities and land to raise revenue to support Park maintenance and development.
PROCUREMENT
N/A
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on November 14, 2025; and County Finance and Administration (Elias Duenas, Administrative Analyst, 387-4052) on December 9, 2025.