REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
July 23, 2024
FROM
NOEL CASTILLO, Director, Department of Public Works - Transportation
SUBJECT
Title
Plans and Specifications for the Pipeline Avenue and Other Roads Project in the Chino and Montclair Areas
End
RECOMMENDATION(S)
Recommendation
1. Approve the plans and specifications for the Pipeline Avenue and Other Roads Project in the Chino and Montclair Areas, as signed and sealed by a registered civil engineer.
2. Authorize the Director of the Department of Public Works to advertise the Pipeline Avenue and Other Roads Project in the Chino and Montclair Areas for formal bids.
(Presenter: Noel Castillo, Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Ensure Development of a Well-Planned, Balanced, and Sustainable County.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The Department of Public Works (Department) is funded by Gas Tax revenues, fees, and other federal, state and local funding. The Pipeline Avenue and Other Roads Project in the Chino and Montclair Areas (Project) will be funded with Senate Bill 1 (SB1) Road Maintenance and Rehabilitation Account (RMRA), City of Montclair (City) funds and Community Development Block Grant (CDBG) funds. CDBG funds are administered by the San Bernardino County Community Development and Housing Department (CDH) and will be used to pay for the installation and reconstruction of curb ramps included in the scope of the Project. Sufficient revenue and appropriation are included in the Department’s 2024-25 Road Operations budget (6650002000 34H14974).
BACKGROUND INFORMATION
The Project involves pavement rehabilitation on Chino Avenue from 0.20 miles east of State Route 71 to 0.06 miles west of Pipeline Avenue, and on Pipeline Avenue from 0.06 miles north of Chino Avenue to 0.06 miles south of Phillips Boulevard, and reconstruction on Pipeline Avenue from 0.06 miles south of Philips Boulevard to Mission Boulevard, and installation of a storm drain and appurtenant structures on Pipeline Avenue from Philadelphia Street to Del Mar Avenue. The Project will also involve installing new and reconstructing existing curb ramps at various locations on Pipeline Avenue, Chino Avenue, Riverside Drive and East End Avenue in the Chino and Montclair areas, in accordance with current design standards and pursuant to the Americans with Disabilities Act (ADA). All right-of-way has been acquired for the Project.
This Project was prioritized by the Board of Supervisors (Board) as part of the 2020-21 SB1 RMRA project list, which was approved on April 21, 2020 (Item No. 45). Updates to existing ADA compliant curb ramps or installation of new ADA compliant curb ramps for the Project are required under the federal “2013 Department of Justice/Department of Transportation Joint Technical Assistance on the Title II of the Americans with Disabilities Act Requirements to Provide Curb Ramps when Streets, Roads, or Highways are Altered through Resurfacing” guidelines.
On February 11, 2020 (Item No. 58), the Board determined the Project was exempt under the California Environmental Quality Act, approved the Project as defined in the Notice of Exemption, and directed the Clerk of the Board to file and post said notice.
On June 23, 2020 (Item No. 71), the Board approved Cooperative Agreement No. 20-501 between the County and the City for implementation of this Project. On November 14, 2023 (Item No. 64), the Board approved Amendment No. 1 extending the Cooperative Agreement through June 30, 2025, or upon completion of the Project and payment of the final billing by the County, whichever occurs first.
On July 28, 2020 (Item No. 50), the Board approved the Appraisal, Acquisition, and Authorization for Easements Across Private Property for the Project. Approval of this item authorized the County’s Real Estate Services Department to make offers and acquire the necessary right-of-way in conformance with all applicable provisions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, Government Code section 7260 et seq., corresponding regulations, and County Policy No. 12-20.
Pursuant to delegated authority from the United States Department of Housing and Urban Development, on July 1, 2024, CDH reviewed the Project for environmental compliance under the National Environmental Policy Act (NEPA) and determined the Project Categorically Excluded pursuant to Title 24 of the Code of Federal Regulations, Section 58.35(a), and subject to the laws and authorities at Section 58.5.
The Project’s specifications include an allowance in the amount of $200,000 for unforeseen differing site conditions associated with utility conflicts and/or soil conditions.
The Project aligns with the County and the Chief Executive Officer’s goals and objectives of ensuring development of a well-planned, balanced and sustainable County and providing for the safety of county residents by improving access for all pedestrians, including those with disabilities, and by improving the structural integrity of roads.
PROCUREMENT
The Project will be advertised to invite formal bids in accordance with Section 22037 of the California Public Contract Code. The Department anticipates returning to the Board for an award of the construction contract in Fall 2024.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Aaron Gest, Deputy County Counsel, 387-5455) on June 27, 2024; Community Development and Housing Department (Kelly Graham, Analyst, 501-0626) on June 26, 2024; Finance (Carl Lofton, 387-5404, and Jessica Trillo, 387-4222, Administrative Analysts) on June 28, 2024; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on July 3, 2024.