REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
March 25, 2025
FROM
BEAHTA R. DAVIS, Director, Regional Parks Department
SUBJECT
Title
Revenue Interim Use Permit with International Brotherhood of Electrical Workers Local No. 47 for a Picnic at Prado Regional Park
End
RECOMMENDATION(S)
Recommendation
Approve Revenue Interim Use Permit with the International Brotherhood of Electrical Workers Local No. 47 for the exclusive use of Prado Regional Park on September 27, 2025, and a portion of the park on September 24, 2025 through September 26, 2025, and September 28, 2025, for $58,965 to hold a picnic event.
(Presenter: Beahta R. Davis, Director, 387-2340)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item does not require the use of Discretionary General Funding (Net County Cost). Under this Revenue Interim Use Permit (Permit), the International Brotherhood of Electrical Workers Local No. 47 (Permittee) will pay the Regional Parks Department (Department) a total of $58,965, as detailed in the table below. All fees charged to the Permittee are consistent with the 2024-25 Board of Supervisors (Board) approved fee schedule.
|
Fee |
Amount |
|
Contract Preparation Fee |
$200 |
|
Peacock Shelter for four days at a rate of $250 per day |
$1,000 |
|
Red-Tailed Hawk Shelter for four days at a rate of $250 per day |
$1,000 |
|
Blue Heron Shelter for four days at a rate of $250 per day |
$1,000 |
|
One Soccer Field for four days at a rate of $80 per day |
$320 |
|
One Baseball Field for four days at a rate of $80 per day |
$320 |
|
Full park closure for one day |
$50,000 |
|
75 full hook-up camping sites for one night at a rate of $55 per site |
$4,125 |
|
Ten Tent Group Camp sites for one night at a rate of $100 per site |
$1,000 |
|
Total |
$58,965 |
The Permittee will also submit a $20,000 deposit to be used for any possible damages incurred to County property due to the Permittee’s use of Prado Regional Park (Park). The Permittee will be responsible for obtaining all necessary permits, licenses, and applicable approvals, as well as security and obtaining the required insurance for the Permittee’s annual company picnic (Event). Adequate appropriation and revenue will be included in the Department’s 2025-26 recommended budget.
BACKGROUND INFORMATION
The Department operates and maintains eight regional parks, including the Park in the City of Chino, and provides for the rental of park property through Board approved fees. The recommended Permit between the Department and the Permittee allows for a full park rental on Saturday, September 27, 2025, for the Event from 11:00 AM to 5:00 PM, with related set-up on Wednesday, September 24, 2025, until Friday, September 26, 2025, from 7:30 AM to 7:00 PM, and tear-down on Sunday, September 28, 2025, from 7:30 AM. to 5:00 PM, whereby the Department will receive a minimum of $58,965.
This recommended Permit aligns with the County and Chief Executive Officer’s goal and objective to operate in a fiscally-responsible and business-like manner by allowing the Department to leverage its amenities and land to raise revenue to support the Park maintenance and development.
The Permittee has been using the Park for an annual company picnic since 2017. The Permittee will have exclusive use of the Park to hold this Event for their employees and their families. The Event will include food, games, and activities.
PROCUREMENT
N/A.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455) on February 18, 2025; Finance (Elias Duenas, Administrative Analyst, 387-4052) on February 18, 2025; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on March 7, 2025.