REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF BOARD GOVERNED COUNTY SERVICE AREAS
AND RECORD OF ACTION
March 29, 2022
FROM
BRENDON BIGGS, Director, Department of Public Works - Special Districts
SUBJECT
Title
Amendment to Revenue Agreement with the City of Twentynine Palms for Continued Preventative Maintenance, Emergency Response, and Support Services for the City’s Wastewater System
End
RECOMMENDATION(S)
Recommendation
Acting as the governing body of County Service Area 70, approve Amendment No. 1 to Revenue Agreement No. 21-193 with the City of Twentynine Palms for continued preventative maintenance, emergency response and support services for the City of Twentynine Palms’ sewer collection system, increasing the contract amount by $135,719, from $63,970 to $199,689, and extending the term by two years, from April 1, 2022 through March 31, 2024, with an option to extend the agreement by two additional years.
(Presenter: Brendon Biggs, Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). County Service Area 70 (CSA 70) shall receive additional compensation not to exceed $135,719 for providing sewer collection system maintenance and operation for the City of Twentynine Palms (City) during the extended agreement period of April 1, 2022 through March 31, 2024. The compensation amount includes 4% annual increases. Appropriation and revenue for this agreement are included in CSA 70’s 2021-22 budget and will be included in future recommended budgets.
BACKGROUND INFORMATION
The City is responsible for the operation, maintenance, emergency response, and support services for its newly constructed sewer collection system, septic tanks, and seepage pits. This responsibility includes ensuring that maintenance is conducted monthly, quarterly, and annually according to local, state, and federal regulatory requirements. Since the City does not have staff with the requisite certifications and experience necessary to perform these activities, the City contracts for these services.
On March 9, 2021 (Item No. 47), the Board of Supervisors (Board) approved Revenue Agreement No. 21-193 (Agreement), authorizing CSA 70 to provide wastewater system operations, maintenance, emergency response, and support services to the City through March 30, 2022. The Agreement also included language for extension of the term by two additional years upon mutual agreement of both parties. Board approval of Amendment No. 1 will allow CSA 70 to continue to provide the subject services through March 31, 2024. Either party may terminate the Agreement without cause upon 60 days written notice.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Aaron Gest, Deputy County Counsel, 387-5455) on February 2, 2022; Finance (Tom Forster, Administrative Analyst, 387-4635) on March 10, 2022; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on March 13, 2022.