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File #: 10923   
Type: Consent Status: Passed
File created: 9/17/2024 Department: Real Estate Services
On agenda: 9/24/2024 Final action: 9/24/2024
Subject: Use Permit Agreement with San Bernardino Area Chamber of Commerce for Use of Portions of a San Bernardino County-Owned Parking Lot in San Bernardino
Attachments: 1. COV-RESD-CAO-092424-Use Permit w SB Chamber of Commerce, 2. R1-CON-RESD-CAO-092424-Use Permit w SB Chamber of Commerce, 3. Item #70 Executed BAI, 4. 24-898 Executed Contract

REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS

OF SAN BERNARDINO COUNTY

AND RECORD OF ACTION

 

September 24, 2024

 

FROM

TERRY W. THOMPSON, Director, Real Estate Services Department

LUTHER SNOKE, Chief Executive Officer, County Administrative Office

         

SUBJECT

Title                     

Use Permit Agreement with San Bernardino Area Chamber of Commerce for Use of Portions of a San Bernardino County-Owned Parking Lot in San Bernardino

End

 

RECOMMENDATION(S)

Recommendation

1.                     Find that approval of a Use Permit Agreement with the San Bernardino Area Chamber of Commerce for the use of approximately 244,365 square feet of parking lot space to register vehicles for a car show event, including event parking, on portions of a San Bernardino County-owned parking lot is an exempt project under the California Environmental Quality Act Guidelines Section 15301 - Existing Facilities (Class 1).

2.                     Authorize the waiver of reimbursement charges set forth in County Policy 12-06 - Use of County Facilities by Non-County Organizations, for the car show event on Saturday, October 5, 2024, from 5 a.m. to 11 p.m.

3.                     Approve a Use Permit Agreement with the San Bernardino Area Chamber of Commerce for the no-fee use of approximately 244,365 square feet of parking lot space to register vehicles for a car show event, including event parking, on Saturday, October 5, 2024, from 5 a.m. to 11 p.m., for portions of a San Bernardino County-owned parking lot located at 172 West 3rd Street in San Bernardino.

4.                     Direct the Real Estate Services Department to file the Notice of Exemption in accordance with the California Environmental Quality Act.

(Presenter: Terry W. Thompson, Director, 387-5000)

Body

 

COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES

Operate in a Fiscally-Responsible and Business-Like Manner.

Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.

 

FINANCIAL IMPACT

Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). There is no revenue to be received or costs to be incurred by San Bernardino County (County) for this Use Permit Agreement (Use Permit). San Bernardino Area Chamber of Commerce (Chamber) is responsible for all costs for the recommended use of the County-owned parking lot.

 

BACKGROUND INFORMATION

The Use Permit is for the use of approximately 244,365 square feet of a County-owned parking lot, located at 172 West 3rd Street in San Bernardino, on Saturday, October 5, 2024, between the hours of 5 a.m. through 11 p.m. to register vehicles, including event parking for a car show event (Event) held by the Chamber.  The use of the parking lot area will not interfere with normal County operations.  The Chamber is responsible for all costs associated with the Event including clean-up and restoration of the parking lot space at the conclusion of the Event.

 

County Code Section 16.0220 sets a fee of $160 per day for the use of a County-owned parking lot.  However, the fee may be waived by the County Board of Supervisors (Board) per County Policy 12-06, Use of County Facilities by Non-County Organizations.  The County Administrative Office and Real Estate Services Department (RESD) each recommend that the Board waive the fee and approve the no-fee Use Permit to continue the County’s relationship with the Chamber in accordance with the County goals and objectives of working with other agencies and stakeholders.

 

The project to approve this new, no-fee Use Permit for the Event was reviewed pursuant to the California Environmental Quality Act and determined to be categorically exempt under Guidelines Section 15301 - Existing Facilities (Class 1), because there is no possibility that the issuance of the Use Permit for the subject property will have significant effect on the environment.

 

Summary of Use Permit Terms

 

Permittee:

San Bernardino Area Chamber of Commerce Judi Penman, President & CEO

 

 

Location:

Approximately 244,365 square feet of County-owned parking lot, located at 172 West 3rd Street in San Bernardino

 

 

Size:

Approximately 244,365 square feet parking lot space

 

 

Term:

One day, Saturday, October 5, 2024, from 5 a.m. to 11 p.m.

 

 

Use Fee:

None

 

 

Improvement Costs:

None

 

 

Utilities:

Not applicable

 

 

Insurance:

The Certificate of Liability Insurance, as required by the use permit, is on file with RESD

 

 

Right to Terminate:

None

 

PROCUREMENT

Not applicable.

 

REVIEW BY OTHERS

This item has been reviewed by County Counsel (John Tubbs II, Deputy County Counsel, 387-5455) on September 10, 2024; Finance (Erika Rodarte, 387-4919, and Garrett Baker, 387-3077, Administrative Analysts) on September 10, 2024; and County Finance and Administration (Valerie Clay, Deputy Executive Officer, 387-5423) on September 10, 2024.

 

(KLB: 453-9865)