REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
May 18, 2021
FROM
TRACY REECE, Chief Probation Officer, Probation Department
SUBJECT
Title
Amendment to Standard Contract Template for Counseling Services Provided to Juveniles
End
RECOMMENDATION(S)
Recommendation
1. Approve Amendment No. 2, effective July 1, 2021, to contract template for agencies to provide continued counseling services to juveniles, exercising the final option to extend the contracts for an additional year, for a total contract period of March 1, 2017 through June 30, 2022, with no change to the total aggregate amount of $1,650,000.
2. Authorize the Purchasing Agent to execute individual contract amendments for counseling services, not to exceed $300,000 per agency and $1,650,000 collectively for the period of March 1, 2017 through June 30, 2022.
(Presenter: Tracy Reece, Chief Probation Officer, 909-387-5692)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Provide for the Safety, Health and Social Service Needs of County Residents.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The cost of contracts for counseling services will not exceed an aggregate amount of $1,650,000 over a five-year period, and is fully funded by Juvenile Justice Crime Prevention Act (JJCPA) funds, which are received annually from the State of California. Adequate appropriation and revenue are included in the Probation Department’s (Probation) 2021-22 recommended budget.
BACKGROUND INFORMATION
The recommended amendment to the contract template will extend the individual contracts with 15 agencies currently providing counseling services to juveniles, for an additional year through June 30, 2022. Probation annually receives JJCPA funding from the State of California for juvenile crime prevention and intervention programs. Pursuant to JJCPA, the Juvenile Justice Coordinating Council prepares a Comprehensive Multi-Agency Juvenile Justice Plan, which is submitted to and approved by the Board of State and Community Corrections every year. As part of this plan, Probation utilizes a portion of the JJCPA funding to contract for counseling services provided to juveniles in all geographical areas of the County.
Qualified counselors provide counseling services and treatment plans for youth who have committed delinquent acts, or who are at risk of committing delinquent acts, and their families. The counseling contracts are designed to support juveniles and their families who do not have any other method to pay for therapeutic services.
Contractor performance is measured through review of monthly reports by Probation staff to monitor compliance with the administrative, fiscal, and program requirements of the contract. Staff will also monitor individual referrals to ensure that total payments to each contractor do not exceed the Board of Supervisors (Board) approved spending authority.
PROCUREMENT
On January 10, 2017 (Item No. 25), as a result of a successful formal procurement, the Board approved a contract template for agencies to provide counseling services to juveniles, in an aggregate amount of $1,650,000, effective March 1, 2017 through June 30, 2020.
On June 23, 2020 (Item No. 59), the Board approved Amendment No.1 to the contract template, exercising the first option to extend the contracts for an additional year through June 30, 2021, with no change to the aggregate amount of $1,650,000.
The recommended amendment will exercise the final option to extend the contracts for an additional year through June 30, 2022, with no change to the aggregate amount of $1,650,000. The Purchasing Agent will execute the individual contract amendments with each agency, under the recommended delegation of authority.
REVIEW BY OTHERS
This item has been reviewed by Human Services Contracts (Jennifer Mulhall-Daudel, Contracts Manager, 388-0241) on March 10, 2021; County Counsel (Jamie Ryan, Deputy County Counsel, 387-3088) on April 16, 2021; Finance (Carolina Mendoza, Administrative Analyst, 387-0294) on April 21, 2021; and County Finance and Administration (Kelly Welty, Deputy Executive Officer, 387-5423) on April 21, 2021.