REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF THE COUNTY OF SAN BERNARDINO
AND RECORD OF ACTION
October 27, 2020
FROM
GARY HALLEN, Director, Community Development and Housing
SUBJECT
Title
Amendment to Housing and Disability Advocacy Program Homeless Services Contract for Inland Empire United Way
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 2 to Contract No. 18-771 with Inland Empire United Way, increasing the total contract amount by $600,371, from $760,617 to $1,360,988, to provide bridge housing, case management and Coordinated Entry System support services through the Housing Disability Advocacy Program, from October 1, 2018 to June 30, 2021.
(Presenter: Gary Hallen, 387-4411)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Promote the Countywide Vision.
Provide for the Safety, Health and Social Service Needs of County Residents.
Pursue County Goals and Objectives by Working with Other Agencies.
FINANCIAL IMPACT
This item will not result in the use of Discretionary General Funding (Net County Cost). The proposed contract amendment is funded with additionally awarded Housing Disability Advocacy Program (HDAP) state funds in the amount of $865,742. Adequate appropriation and revenue have been included in the Community Development and Housing Department’s (CDH) 2020-21 budget (Cost Center: 6210002496).
BACKGROUND INFORMATION
The County received additional funding from the State of California Department of Social Services (CDSS) in the amount of $865,742 for HDAP, which is a program to help eligible homeless clients obtain temporary housing and other services while going through the application process to obtain Social Security Income (SSI) and/or Social Security Disability Income (SSDI) benefits. CDH is requesting to increase the Inland Empire United Way (IEUW) contract by $600,371 to continue providing homeless services to HDAP clients. The contract amendment would not include funding for 2-1-1 services. However, the additional funding is projected to serve at least 40 additional clients, while supplementing services to those currently enrolled in the HDAP program. The funds will be available for use until June 30, 2021, unless extended by CDSS.
The proposed activity budgets for the HDAP funding are as follows:
|
HDAP Activity |
HDAP Funding Second Allocation |
|
Coordinated Entry System (CES) Support |
$117,900 |
|
CES Case Management |
$56,000 |
|
Bridge Housing |
$349,290 |
|
Financial Assistance |
$77,182 |
|
Legal Advocacy |
$186,000 |
|
Administration |
$79,100 |
|
Total |
$865,472 |
On October 16, 2018 (Item No. 16), the Board of Supervisors (Board) approved Contract No. 18-77 with IEUW, in the amount of $623,316, to provide bridge housing, case management and other related homeless services through HDAP ($400,000) and Emergency Solutions Grant (ESG) ($223,316) programs for the period of October 1, 2018 to June 30, 2020. On June 23, 2020 (Item No. 38), the Board approved Amendment No. 1 to the contract to increase the budget by $137,301, move monies between activities to adequately respond to the needs of the homeless population as a result of COVID-related impacts, and extend the term of the contract.
Based upon the additional HDAP funding that has been received, the Second Amendment to the IEUW contract would increase the following services, as indicated below:
|
Category |
Funding Source |
Activity |
Original Budget |
Amendment No. 1 |
Amendment No. 2 |
Amended Activity Budget |
|
Outreach |
HDAP |
CES Support |
$60,000 |
$18,301 |
$117,900 |
$196,201 |
|
|
HDAP |
Case Management |
$50,000 |
$25,000 |
$56,000 |
$131,000 |
|
Housing Financial Assistance |
HDAP |
Bridge Housing |
$238,500 |
$103,566 |
$349,290 |
$691,356 |
|
|
HDAP |
Housing Financial Assistance |
$51,500 |
($9,566) |
$77,181 |
$119,115 |
|
Homeless Services |
ESG |
Street Outreach and ESG |
$223,316 |
$0 |
$0 |
$223,316 |
|
Total |
|
|
$623,316 |
$137,301 |
$600,371 |
$1,360,988 |
This contract amendment does not represent the full HDAP award, the remaining $186,000 that is budgeted for the legal advocacy services are not being awarded at this time, as programmatic improvements related to service delivery are underway. Any contract amendments pertaining to the legal advocacy activity will be requested under a separate Board item, at a later date. Additionally, the administrative funds will be retained by the County to fund staff and ancillary costs associated with the administration of the HDAP program.
PROCUREMENT
No procurement is required for this amendment.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Suzanne Bryant, Deputy County Counsel, 387-5455 on September 29, 2020; Finance (Kathleen Gonzalez, Administrative Analyst, 387-5412) on October 8, 2020; and County Finance and Administration (Robert Saldana, Deputy Executive Officer 387-5423) on October 8, 2020.