REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
September 9, 2025
FROM
MARK MCCULLOUGH, Director, Fleet Management Department
SUBJECT
Title
Surplus Declaration and Sale of Equipment
End
RECOMMENDATION(S)
Recommendation
1. Declare the following fixed assets as surplus and no longer necessary to meet the needs of the County Fleet Management Department:
a. Equipment No. 001335, a 2013 Toyota Prius (Vehicle Identification Number JTDKN3DU5D5588138) that is fully depreciated and has an estimated value of $11,570.
b. Equipment No. 001356, a 2013 Toyota Prius (Vehicle Identification Number JTDKN3DU2D0338871) that is fully depreciated and has an estimated value of $13,619.
c. Equipment No. 002655, a 2019 Dodge Durango (Vehicle Identification Number 1C4RDJAG7KC626658) that is fully depreciated and has an estimated value of $12,479.
d. Equipment No. 005401, a 2015 Ford F150 (Vehicle Identification Number 1FTFW1EF7FKD03270) that is fully depreciated and has an estimated value of $10,398.
e. Equipment No. 005609, a 2014 Ford F150 (Vehicle Identification Number 1FTFX1EF1EKD62357) that is fully depreciated and has an estimated value of $10,477.
f. Equipment No. 005638, a 2014 Ford F150 (Vehicle Identification Number 1FTFX1EF3EKD62361) that is fully depreciated and has an estimated value of $10,165.
g. Equipment No. 005755, a 2013 Ford F350 (Vehicle Identification Number 1FT8X3B6XDEA99341) that is fully depreciated and has an estimated value of $13,021.
h. Equipment No. 005756, a 2016 Ford F250 (Vehicle Identification Number 1FT7W2B64GEB54993) that is fully depreciated and has an estimated value of $11,331.
i. Equipment No. 005814, a 2013 Ford F150 (Vehicle Identification Number 1FTFX1EF7DKE57472) that is fully depreciated and has an estimated value of $11,053.
j. Equipment No. 005861, a 2015 Ford F350 (Vehicle Identification Number 1FT8X3B66FEC64451) that is fully depreciated and has an estimated value of $10,164.
k. Equipment No. 005874, a 2017 Ford F350 (Vehicle Identification Number 1FT8X3B69HEC65533) that is fully depreciated and has an estimated value of $14,050.
l. Equipment No. 005897, a 2016 Ford F250 (Vehicle Identification Number 1FT7X2B65GEB54997) that is fully depreciated and has an estimated value of $14,839.
m. Equipment No. 005921, a 2015 Ford F350 (Vehicle Identification Number 1FT8X3B65FEC64540) that is fully depreciated and has an estimated value of $10,164.
n. Equipment No. 005943, a 2015 Ford F350 Animal Control Truck (Vehicle Identification Number 1FT8X3B63FEC64536) that is fully depreciated and has an estimated value of $12,197;
o. Equipment No. 005969, a 2015 Ford F350 Service Truck (Vehicle Identification Number 1FT8X3B67FEC64443) that is fully depreciated and has an estimated value of $11,512.
p. Equipment No. 007029, a 2018 Toyota Tacoma (Vehicle Identification Number 3TMCZ5AN3JM172886) that is fully depreciated and has an estimated value of $19,388.
q. Equipment No. 008619, a 2013 Ford F350 (Vehicle Identification Number 1FT8X3B61DEA99356) that is fully depreciated and has an estimated value of $24,988.
r. Equipment No. 008702, a 2015 Ford F550 Service Truck (Vehicle Identification Number 1FD0X5HY6FED09546) that is fully depreciated and has an estimated value of $12,000.
s. Equipment No. 015289, a 2016 Ford F350 Service Truck (Vehicle Identification Number 1FT8X3B65GEB55075) that is fully depreciated and has an estimated value of $14,010.
t. Equipment No. 015304, a 2011 Ford F350 (Vehicle Identification Number 1FT8X3A64BEC53380) that is fully depreciated and has an estimated value of $15,602.
u. Equipment No. 015357, a 2015 Ford F350 Service Truck (Vehicle Identification Number 1FT8X3B63EEB47215) that is fully depreciated and has an estimated value of $13,733.
v. Equipment No. 015437, a 2019 Ford F350 (Vehicle Identification Number 1FT8W3B61KEG50997) that is fully depreciated and has an estimated value of $22,496.
w. Equipment No. 015500, a 2018 Ford F150 (Vehicle Identification Number 1FTEX1EB1JKD95314) that is fully depreciated and has an estimated value of $10,747.
x. Equipment No. 020823, a 2016 Ford Transit 15-Passenger Van (Vehicle Identification Number 1FBZX2YM6GKA64973) that is fully depreciated and has an estimated value of $18,157.
2. Authorize the sale of the fixed assets identified in Recommendation No. 1 a. through x. to be coordinated through the Purchasing Department, Surplus Property Division's contracted auction vendors.
3. Authorize the Director of Fleet Management to execute all necessary documentation to transfer title and release of liability.
4. Authorize the Fleet Management Department to retain the proceeds from the sale of the fixed assets identified in Recommendation No. 1 a. through x. to offset costs of future equipment and vehicle purchases.
(Presenter: Mark McCullough, Director, 387-7870)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Improve County Government Operations.
Operate in a Fiscally Responsible and Business-Like Manner.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The Fleet Management Department (Fleet) is an internal service fund, and its operational costs are financed through Board of Supervisors (Board) approved rates charged to customers. The funds raised by the sale of the above-described fixed assets will be returned to Fleet to assist in the purchase of equipment and vehicles in the future, as needed.
BACKGROUND INFORMATION
Fleet owns and maintains a number of vehicles and equipment pursuant to its mission of providing vehicles and services to other County departments. Vehicles are auctioned and replaced annually when they reach nine years of age and/or 100,000 miles to ensure the highest possible return at auction and to avoid major repairs or the vehicles becoming inoperable due to vehicle age. Fleet staff has determined that it is no longer economically beneficial for Fleet to continue to maintain and repair the surplus assets identified in Recommendation No. 1 a. through x. due to vehicle mileage and age.
Upon Board approval, the vehicles will be sent to the County's contracted auction vendors for disposition, coordinated through the Purchasing Department, Surplus Property Division in accordance with County Policy No. 12-18 and Standard Practice No. 12-18 SP1.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by Purchasing (Lisa Zhu, Buyer III, 387-7892) on August 13, 2025; County Counsel (John Tubbs II, Deputy County Counsel, 387-5455) on August 13, 2025; County Finance and Administration (Jessica Trillo, Principal Administrative Analyst, 387-4222) on August 15, 2025.