REPORT/RECOMMENDATION TO THE BOARD OF SUPERVISORS
OF SAN BERNARDINO COUNTY
AND RECORD OF ACTION
September 10, 2024
FROM
NOEL CASTILLO, Director, Department of Public Works - Transportation
SUBJECT
Title
Amendment to Agreement with the California Department of Transportation for Pedestrian Improvements in the Bloomington Area
End
RECOMMENDATION(S)
Recommendation
Approve Amendment No. 1 (State Program Supplement Agreement No. 00000A540) to Agreement No. 24-125 with the California Department of Transportation, which allocates $302,000 of state Active Transportation Program funds as reimbursement for the environmental studies and permits phase of a pedestrian infrastructure project surrounding the campuses of Mary B. Lewis Elementary School and Gerald A. Smith Elementary School in the Bloomington area.
(Presenter: Noel Castillo, Director, 387-7906)
Body
COUNTY AND CHIEF EXECUTIVE OFFICER GOALS & OBJECTIVES
Operate in a Fiscally-Responsible and Business-Like Manner.
Pursue County Goals and Objectives by Working with Other Agencies and Stakeholders.
FINANCIAL IMPACT
Approval of this item will not result in the use of Discretionary General Funding (Net County Cost). The Department of Public Works (Department) was awarded state Active Transportation Program (ATP) grant funds to construct pedestrian infrastructure improvements in the areas surrounding the campuses of Mary B. Lewis Elementary School and Gerald A. Smith Elementary School in the Bloomington area (Project) following the ATP Cycle 6 call-for-projects. The estimated cost to complete the environmental studies and permits phase of the Project is $302,000 and funding for this phase of work was approved by the California Transportation Commission (CTC) at their March 22, 2024, meeting. The Project costs will be reimbursed from the County’s state ATP grant allocation of $3,383,000, which is administered by the California Department of Transportation (Caltrans), and does not require a local match. Sufficient appropriation and revenue are included in the Department’s 2024-25 Road Operations budget (6650002000 17H15250) and will be included in future recommended budgets.
BACKGROUND INFORMATION
Caltrans utilizes Master Agreements for state-funded projects, along with associated Program Supplement Agreements, for the purpose of administering and reimbursing state funds to local agencies. A local agency is required to execute the Master Agreement and the Program Supplement Agreement with Caltrans before it can be reimbursed for Project expenditures.
The Program Supplement Agreement identifies state and local funding types and amounts that will be used to finance the Project. The CTC approved reimbursement of $302,000 of the County’s $3,383,000 state ATP allocation to complete the environmental studies and permits phase of the Project. In order to receive the reimbursement for the Project costs, the Board of Supervisors (Board) must approve Amendment No. 1 (State Program Supplement Agreement No. 00000A540) to Agreement No. 24-125 with Caltrans.
On September 21, 2021 (Item No. 34), the Board approved Master Agreement No. 21-687 (State Agreement No. 08-5954S21) (Master Agreement) for terms and conditions applicable to County transportation projects receiving state funds. The Master Agreement establishes terms and conditions applicable to County transportation projects receiving state funds.
On March 17, 2022, Caltrans announced the call-for-projects for ATP Cycle 6. On June 14, 2022 (Item No. 63), the Board of Supervisors (Board) approved and authorized submission of a grant application for pedestrian safety improvements and infrastructure in the Bloomington Area. The application was successful and was awarded state ATP funds. On February 6, 2024 (Item No. 41), the Board approved Agreement No. 24-125 accepting the ATP Cycle 6 grant funds awarded by Caltrans, in the amount of $3,383,000, for pedestrian safety improvements and infrastructure in the Bloomington area.
The Project includes installation of high visibility ladder-style crosswalks, an Americans with Disabilities Act (ADA) compliant driveway, ADA curb ramps, sidewalk, Rectangular Rapid Flashing Beacons and speed feedback signage in the areas surrounding the Mary B. Lewis and Gerald A. Smith Elementary School campuses.
This action meets the County and the Chief Executive Officer’s goals and objectives of working cooperatively with Caltrans to ensure that the necessary agreements are executed in accordance with Caltrans guidelines to receive reimbursement for project expenditures.
PROCUREMENT
Not applicable.
REVIEW BY OTHERS
This item has been reviewed by County Counsel (Aaron Gest, Deputy County Counsel, 387-5455) on August 15, 2024; Finance (Jessica Trillo, Administrative Analyst, 387-4222) on August 19, 2024; and County Finance and Administration (Paloma Hernandez-Barker, Deputy Executive Officer, 387-5423) on August 23, 2024.